Business Operations Coordinator

2 days ago


Markham, Ontario, Canada VIP Management Services Inc. Full time
Job Summary: We are seeking a skilled Administrative Assistant to join our team at VIP Management Services Inc. The successful candidate will be responsible for coordinating seminars, conferences, and other events. They will also assist with staff consultation and grievance procedures, coordinate HR department activities, and direct daily operations. Additionally, they will supervise other workers, establish and implement policies and procedures, and train other workers. The ideal candidate will have excellent oral and written communication skills, be organized, and have a client-focused approach. If you are a quick learner with strong multitasking abilities, please consider applying for this exciting opportunity.

Key Responsibilities:
  • Coordinate events, meetings, and conferences.
  • Assist with staff consultation and grievance procedures.
  • Coordinate HR department activities.
  • Direct daily operations.
  • Supervise other workers.
  • Establish and implement policies and procedures.
  • Train other workers.
  • Record and prepare meeting minutes, seminars, and conferences.
  • Determine and establish office procedures and routines.
  • Plan, develop, and implement recruitment strategies.
  • Schedule and confirm appointments.
  • Manage contracts.
  • Manage training and development strategies.
  • Answer telephone calls and messages.
  • Answer electronic enquiries.
  • Compile data, statistics, and other information.
  • Oversee report preparation.
  • Advise senior management.
  • Set up and maintain manual and computerized information filing systems.
  • Type and proofread correspondence, forms, and other documents.
  • Conduct research.
  • Perform data entry.
  • Provide customer service.

Requirements:
  • College, CEGEP, or non-university certificate/diploma from a 3-month to less than 1-year program.
  • MS Outlook, MS Word, MS Office, and Adobe Acrobat Reader skills.
  • Criminal record check.
  • Travel expenses paid by employer.
  • Public transportation available.

Personal Suitability:
  • Ability to multitask.
  • Excellent oral and written communication.
  • Flexibility.
  • Judgement.
  • Organized.
  • Team player.
  • Accurate.
  • Client focus.
  • Reliability.
  • Time management.
  • Adaptability.
  • Accountability.
  • Dependability.
  • Due diligence.
  • Quick learner.

Other Benefits:
  • Transportation provided by employer.


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