Financial Services Specialist
1 week ago
The Financial Services Specialist will play a crucial role in verifying payment authorization, signatures, contracts, and purchase orders to facilitate timely processing of invoices.
Main Responsibilities:- Verify payment authorization, signatures, contracts, and purchase orders for invoice processing
- Calculate taxes, price, quantity, and receiving discrepancies, ensuring timely payment of invoices and cheque requests
- Complete weekly cheque runs, including matching backup with vouchers, obtaining necessary authorizations, and filing
- Monthly review of purchase order accruals and open invoices
- Reconcile vendor statements and resolve/pay as appropriate
- Maintain vendor dictionary
- Prepare monthly and year-end accruals and assist auditors in reviewing accounts
- Liaise with management, vendors, central buying office, Shared Services West, and support staff
- Perform other related office and accounting duties as assigned
- Manage large transaction volumes with high attention to detail and accuracy
- Provide excellent customer service to vendors, volunteers, and internal/external stakeholders, using appropriate communication methods
- Work closely with team members to coordinate responsibilities and prioritize tasks, meeting key deadlines
- Promote knowledge sharing and continuous learning within the team
- Cross-train teammates as required
- Two-year post-secondary education in a related field (accounting diploma/certificate)
- Intermediate math and accounting knowledge (Level 1 Financial and Cost Accounting completed)
- Minimum two years experience with computerized accounts payable processes in a fast-paced large organization
- Experience in integrated accounting systems (Meditech preferred)
- Advanced working knowledge of Excel and other Microsoft Office products, including Outlook
- Proven success in handling high volumes of calls/invoices with a sense of urgency
- Knowledge and understanding of legal policies, procedures, by-laws, regulations, and legislation
- Apply professional judgment and problem-solving skills to identify issues and deficiencies, resolve basic issues, and escalate matters to supervisors
- Demonstrated excellent analytical skills, effective communication skills (written and oral), and technical skills
- Excellent attendance, punctuality, and work record
- Excellent keyboarding skills (alphanumeric) – 60 wpm
- Enthusiastic, positive, solutions-focused, able to work independently and in a team
- Strong organizational skills, commitment to meeting deadlines, ability to prioritize, and attention to detail
The estimated salary range for this position is $52,120 - $57,536 per annum, based on the location and industry standards.
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