Financial Services Specialist

1 week ago


Brampton, Ontario, Canada William Osler Health System Full time
Job Summary

The Financial Services Specialist will play a crucial role in verifying payment authorization, signatures, contracts, and purchase orders to facilitate timely processing of invoices.

Main Responsibilities:
  • Verify payment authorization, signatures, contracts, and purchase orders for invoice processing
  • Calculate taxes, price, quantity, and receiving discrepancies, ensuring timely payment of invoices and cheque requests
  • Complete weekly cheque runs, including matching backup with vouchers, obtaining necessary authorizations, and filing
  • Monthly review of purchase order accruals and open invoices
  • Reconcile vendor statements and resolve/pay as appropriate
  • Maintain vendor dictionary
  • Prepare monthly and year-end accruals and assist auditors in reviewing accounts
  • Liaise with management, vendors, central buying office, Shared Services West, and support staff
  • Perform other related office and accounting duties as assigned
  • Manage large transaction volumes with high attention to detail and accuracy
  • Provide excellent customer service to vendors, volunteers, and internal/external stakeholders, using appropriate communication methods
  • Work closely with team members to coordinate responsibilities and prioritize tasks, meeting key deadlines
  • Promote knowledge sharing and continuous learning within the team
  • Cross-train teammates as required
Requirements:
  • Two-year post-secondary education in a related field (accounting diploma/certificate)
  • Intermediate math and accounting knowledge (Level 1 Financial and Cost Accounting completed)
  • Minimum two years experience with computerized accounts payable processes in a fast-paced large organization
  • Experience in integrated accounting systems (Meditech preferred)
  • Advanced working knowledge of Excel and other Microsoft Office products, including Outlook
  • Proven success in handling high volumes of calls/invoices with a sense of urgency
  • Knowledge and understanding of legal policies, procedures, by-laws, regulations, and legislation
  • Apply professional judgment and problem-solving skills to identify issues and deficiencies, resolve basic issues, and escalate matters to supervisors
  • Demonstrated excellent analytical skills, effective communication skills (written and oral), and technical skills
  • Excellent attendance, punctuality, and work record
  • Excellent keyboarding skills (alphanumeric) – 60 wpm
  • Enthusiastic, positive, solutions-focused, able to work independently and in a team
  • Strong organizational skills, commitment to meeting deadlines, ability to prioritize, and attention to detail
Salary Information:

The estimated salary range for this position is $52,120 - $57,536 per annum, based on the location and industry standards.



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