City of Regina Executive Support Specialist
1 day ago
Overview:
The City of Regina is seeking a highly skilled and motivated Executive Assistant to support the Deputy City Manager of Communications, Service Regina & Tourism.
This dynamic role requires strong interpersonal skills, a decisive nature, and the ability to work independently in a fast-paced environment.
Key Responsibilities:
- Manage calendars through collaboration, prioritization, and scheduling.
- Interact with internal staff, City Council, residents, and business partners, maintaining the DCM's perspective.
- Assemble and provide information packages for the DCM, including files, reports, correspondence, and background materials.
- Provide logistical support, such as confirming meeting space, preparing agendas, and assembling materials.
- Coordinate the flow of information for interdivisional meetings and materials.
- Build and maintain relationships between and across divisions and external organizations.
- Exercise professionalism and confidentiality in relation to customer needs, with exceptional customer service.
- Prepare and assemble necessary background material and files, attend meetings, and prepare follow-up correspondence.
Requirements:
- A minimum of five years of senior-level administration experience providing direct executive leadership support.
- Extensive experience using word processing, spreadsheets, presentations, email, and related office administration software.
- Familiarity with basic accounting functions.
- Digital literacy, fluent in Office 365 applications.
- Proficient in composing correspondence from general instructions or in response to written inquiries.
- Typing, proofreading, and highlighting various materials.
- Excellent relationship building and communication skills.
- Possess exceptional interpersonal skills.
- Strong organizational skills and meticulous attention to detail.
- Takes a proactive approach to executive administration.
- Sound judgment and urgency understanding.
- Maintains confidentiality and understands the pivotal role of an Executive Assistant within the organization.
- Demonstrates high confidence and independence in a dynamic environment.
Benefits and Opportunities:
- A competitive salary range of $65,576.00 - $87,432.00 per annum.
- An attractive package of health and wellness benefits.
- Ongoing educational support and in-house courses for professional growth.
- A vibrant community with opportunities to make a difference.
- Inclusive hiring practices and employee well-being initiatives.
-
Regina, Saskatchewan, Canada City of Regina Full timeJob OverviewThe City of Regina is seeking an Engineering Assistant II to provide technical and business support for infrastructure management, asset maintenance, and construction-related tasks.About the RoleMaintain databases related to sewer, water, and waste infrastructure, inspection, safety, material testing, and field inspections.Compile statistics and...
-
City of Regina Engineering Support Specialist
12 hours ago
Regina, Saskatchewan, Canada City of Regina Full timeOverview:The City of Regina's Infrastructure Delivery branch is seeking an Engineering Assistant II to perform technical and business support related to data base management, asset management, construction, locates, preservation and operations within sewer, water, and waste infrastructure.Estimated Salary Range: $55,034.00 - $61,285.00 per annumJob...
-
Regina Claims Specialist
3 days ago
Regina, Saskatchewan, Canada City of Regina Full timeJob Overview:The City of Regina is seeking a skilled and detail-oriented Claims Investigator to join our team. As a Claims Investigator, you will be responsible for investigating and processing claims against the City of Regina, determining liability and negotiating settlements.About the Role:This role requires strong analytical and communication skills, as...
-
Heavy Duty Mechanic
3 weeks ago
Regina, Saskatchewan, Canada City of Regina Full timeJob SummaryThis is a challenging and rewarding opportunity for a skilled Heavy Duty Mechanic to join the City of Regina's Transit department. As a key member of our team, you will be responsible for performing journeyperson level duties in the mechanical service, maintenance, and repair of all types of vehicles, heavy-duty equipment, and...
-
Executive Assistant
2 months ago
Regina, Saskatchewan, Canada City of Regina Full timeJob Summary:The City of Regina is seeking a skilled and motivated Executive Assistant to join our dynamic team. This is a great opportunity for an administrative professional with strong interpersonal skills, a decisive nature, and the ability to work independently.Key Responsibilities:Manage the Deputy City Manager's calendar through collaboration,...
-
Executive Assistant
2 months ago
Regina, Saskatchewan, Canada City of Regina Full timeJob Summary:The City of Regina is seeking a skilled and motivated Executive Assistant to join our dynamic team. This is a great opportunity for an administrative professional with strong interpersonal skills, a decisive nature, and the ability to work independently.Key Responsibilities:Manage the Deputy City Manager's calendar through collaboration,...
-
Executive Assistant
2 weeks ago
Regina, Saskatchewan, Canada City of Regina Full timeJob OverviewThe City of Regina is seeking a skilled and motivated Executive Assistant to join our dynamic team. As an executive assistant, you will play a key role in supporting the Deputy City Manager (DCM) of Communications, Service Regina & Tourism. Your primary responsibilities will include managing the DCM's calendar, coordinating meetings, and...
-
Executive Assistant
4 weeks ago
Regina, Saskatchewan, Canada City of Regina Full timeJob Summary:The City of Regina is seeking a skilled and motivated Executive Assistant to join our dynamic team. This is a great opportunity for an administrative professional with strong interpersonal skills, a decisive nature, and the ability to work independently.Key Responsibilities:Manage the Deputy City Manager's calendar through collaboration,...
-
Executive Assistant
3 weeks ago
Regina, Saskatchewan, Canada City of Regina Full timeJob Summary:The City of Regina is seeking a skilled and motivated Executive Assistant to join our dynamic team. This is a great opportunity for an administrative professional with strong interpersonal skills, a decisive nature, and the ability to work independently.Key Responsibilities:Manage the Deputy City Manager's calendar through collaboration,...
-
Administrative Support Specialist
12 hours ago
Regina, Saskatchewan, Canada City of Regina Full timeAbout This RoleThe City of Regina is seeking a highly organized and detail-oriented individual to fill the Administrative Support role within the Office of the City Clerk.Key ResponsibilitiesProvide administrative support to the department, including coordinating meetings, scheduling appointments, processing correspondence, and maintaining filing...
-
Civil Infrastructure Support Specialist
4 days ago
Regina, Saskatchewan, Canada City of Regina Full timeCity of Regina OverviewThe City of Regina is committed to providing excellent services to its residents and visitors. As a leader in public service, we strive to maintain a safe, healthy, and thriving community.Salary and BenefitsThis full-time position comes with a competitive salary ranging from $55,034 to $61,285 per year, depending on qualifications and...
-
Director of City Centre and Community Standards
4 weeks ago
Regina, Saskatchewan, Canada City of Regina Full timeJob SummaryThe City of Regina is seeking a seasoned leader to oversee the City Centre and Community Standards department. As a key member of the City's senior management team, the successful candidate will be responsible for developing strategic plans, leading a diverse team, and contributing to corporate policy development.Key ResponsibilitiesCollaborate...
-
Professional Support Coordinator
4 days ago
Regina, Saskatchewan, Canada City of Regina Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Professional Support Coordinator to join our team at the City of Regina.This role provides coordination, logistical, and administrative services to support the department, ensuring efficient operation and exceptional customer service. The ideal candidate will be proactive, technically...
-
Senior Cybersecurity Specialist
3 weeks ago
Regina, Saskatchewan, Canada City of Regina Full timePosition SummaryAs a Senior Cybersecurity Specialist at the City of Regina, you will play a pivotal role in safeguarding the city's digital assets. In this strategic position, you will lead the development and upkeep of our Information Technology Security Framework, ensuring robust protection of our corporate information. Your expertise will be essential in...
-
Deputy City Manager and Chief Financial Officer
3 weeks ago
Regina, Saskatchewan, Canada City of Regina Full timeJob SummaryThe City of Regina is seeking a highly skilled and experienced Deputy City Manager and Chief Financial Officer to lead the Corporate Services division. As a key member of the Executive Leadership Team, the successful candidate will oversee three departments with approximately 200 employees, providing strategic leadership for City programs and...
-
Director of City Centre and Community Standards
1 month ago
Regina, Saskatchewan, Canada City of Regina Full timeJob Title: Director, City Centre & Community Standards Job Summary: The City of Regina is seeking a highly skilled and strategic leader to oversee the City Centre and Community Standards department. This role is responsible for leading a diverse team and overseeing Bylaw Enforcement, Licensing, and Parking Services, with a focus on strategic planning,...
-
Director of City Centre and Community Standards
1 month ago
Regina, Saskatchewan, Canada City of Regina Full timeJob Title: Director, City Centre & Community Standards Job Summary: The City of Regina is seeking a highly skilled and strategic leader to oversee the City Centre and Community Standards department. This role is responsible for leading a diverse team and overseeing Bylaw Enforcement, Licensing, and Parking Services, with a focus on strategic planning,...
-
Regina, Saskatchewan, Canada City of Regina Full timeCompany Overview:The City of Regina is a forward-thinking municipality committed to fostering a culture of excellence in public service.Salary:We offer a competitive annual salary range of $175,000-$225,000, commensurate with experience.About the Role:This exciting opportunity seeks an exceptional Deputy City Manager and Chief Financial Officer to lead our...
-
Deputy City Manager and Chief Financial Officer
2 months ago
Regina, Saskatchewan, Canada City of Regina Full timeJob SummaryThe City of Regina is seeking a highly skilled and experienced Deputy City Manager and Chief Financial Officer to lead the Corporate Services division. As a key member of the Executive Leadership Team, the successful candidate will oversee three departments with approximately 200 employees, providing strategic leadership for City programs and...
-
Deputy City Manager and Chief Financial Officer
2 months ago
Regina, Saskatchewan, Canada City of Regina Full timeJob SummaryThe City of Regina is seeking a highly skilled and experienced Deputy City Manager and Chief Financial Officer to lead the Corporate Services division. As a key member of the Executive Leadership Team, the successful candidate will oversee three departments with approximately 200 employees, providing strategic leadership for City programs and...