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Administrative Coordinator

2 months ago

Milton, Ontario, Canada Blue Ocean Freight Inc Full time
About Blue Ocean Freight Inc

We are a leading transportation company seeking a highly organized and detail-oriented Administrative Coordinator to join our team.

Job Summary

The Administrative Coordinator will provide administrative support to our HR department, ensuring that all tasks are completed efficiently and effectively. This role will also involve coordinating the flow of information within the team, evaluating daily operations, and performing various administrative tasks.

Key Responsibilities
  • Administrative Support
    • Arrange and coordinate seminars, conferences, and other events
    • Coordinate the activities of the HR department to ensure they meet the organization's goals
    • Coordinate the flow of information within the team
    • Evaluate daily operations and identify areas for improvement
  • Communication and Customer Service
    • Answer telephone calls and relay messages
    • Answer electronic enquiries
    • Provide customer service to internal and external stakeholders
  • Organizational and Time Management
    • Plan and organize daily operations
    • Set up and maintain manual and computerized information filing systems
    • Perform data entry and maintain accurate records
  • Travel and Logistics
    • Arrange travel, related itineraries, and make reservations
  • Office Administration
    • Order office supplies and maintain inventory
    • Greet people and direct them to contacts or service areas
  • Computer and Technology
    • Proficient in MS Excel, MS Outlook, MS PowerPoint, and MS Word
  • Work Conditions and Physical Capabilities
    • Ability to work independently with minimal supervision
    • Attention to detail and ability to multitask
    • Repetitive tasks and ability to work in a fast-paced environment
  • Personal Suitability
    • Organized and accurate with excellent time management skills
    • Team player with strong communication and interpersonal skills
    • Quick learner with a positive attitude
Requirements
  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience in a related field
  • Ability to work independently with minimal supervision
  • Attention to detail and ability to multitask
  • Repetitive tasks and ability to work in a fast-paced environment