MBA Program Administrative Assistant

4 weeks ago

Richmond, British Columbia, Canada Trinity Western University Full time
Job Title: MBA Administrative Assistant

We are seeking a highly organized and detail-oriented MBA Administrative Assistant to provide administrative support to the MBA program at Trinity Western University.

Key Responsibilities:
  • Provide administrative support to the MBA Director, MBA Program Manager, and MBA Program Coordinator, including scheduling meetings, maintaining appointment calendars, and taking minutes of meetings.
  • Coordinate the administration of the MBA Travel Studies program, including booking flights, hotels, and arranging documentation.
  • Assist with data entry of student information and study plans into an excel spreadsheet for analysis by the MBA Program Manager and MBA Director.
  • Coordinate the gathering of grade reports from faculty and submission to the Provost/Registrar's Office.
  • Provide support to part-time and full-time faculty in setting up and maintaining Moodle, as well as arranging travel and accommodation for MBA faculty teaching in Richmond.
  • Act as a liaison between students and faculty, providing accurate and well-informed information about the MBA program and department to guest inquiries and potential students.
  • Provide assistance to students with course registration, as needed, by new and current graduate students.
  • Maintain accurate and up-to-date databases for alumni and external contacts of the MBA Program.
  • Provide support for the MBA Director, MBA Program Manager, and MBA Program Coordinators in updating marketing materials, website, and social media, as needed.
  • Determine and order appropriate promotional items for new students and gifts for guest lecturers and marketing events.
  • Book facilities on and off campus, as required, and assist in the planning of events related to the MBA program, including graduation ceremonies.
Requirements:
  • 2 years post-secondary secretarial training or equivalent.
  • 2-3 years prior experience in providing administrative support to a large department, preferably at a post-secondary institution.
Benefits:
  • A comprehensive benefits package, including extended health, dental, and insurance, and an RRSP matching program.
  • Annual statutory holidays (13) with generous vacation entitlement and accrual.
  • Tuition Benefit for TWU undergraduate and graduate level courses to enhance knowledge and professional competency.
  • Torch tuition scholarship for dependents of eligible employees attending TWU.
  • Free access to TWU's fitness/gym facilities and the Norma Marion Alloway Library.
  • Discounts and perks for the on-site Trinity Western Outfitters bookstore and cafeterias, as well as shops and restaurants in Fort Langley.
  • Wellness benefits, including counselling, sick days, personal days, and reimbursement for annual wellness/recreation related purchases.
  • Free recreational equipment rentals, such as paddle boards, snowshoes, kayaks, etc.
  • Free employee parking on campus.
  • Special community events throughout the year.
  • A positive Christian fellowship environment.

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