MBA Program Administrative Assistant

1 month ago

Richmond, British Columbia, Canada Trinity Western University Full time
Job Summary

The MBA Program Administrative Assistant will provide administrative support to the faculty, staff, and students in the MBA program at Trinity Western University. This role will work primarily from the Richmond campuses, ensuring the smooth operation of the office and providing assistance to the MBA Director, MBA Program Manager, and MBA Program Coordinator.

Key Responsibilities
  • Act as the main liaison for the MBA program, greeting students and guests, answering questions, and taking clear and accurate messages.
  • Provide administrative and secretarial support for the MBA Director, MBA Program Manager, and MBA Program Coordinator.
  • Assist with classroom arrangements for MBA faculty, prepare class lists, and name tents for all Richmond MBA classes.
  • Schedule meetings, maintain appointment calendars, and take minutes of meetings as required.
  • Coordinate the administration for MBA Travel Studies, including flights, hotels, and documentation collection.
  • Data entry of student information and study plans into an excel spreadsheet for analysis.
  • Gather grade reports from faculty and file and submit to the Provost/Registrar's Office.
  • Assist part-time and full-time faculty in setting up and maintaining Moodle.
  • Set up new faculty and staff with parking passes, office space, and other necessary arrangements.
  • Make travel and accommodation arrangements for MBA faculty teaching in Richmond.
  • Act as a general liaison between students and faculty, providing accurate and well-informed information about the MBA program and department.
  • Provide assistance to students for course registration, as needed.
  • Maintain accurate and up-to-date databases for alumni and external contacts of the MBA Program.
  • Support the MBA Director, MBA Program Manager, and MBA Program Coordinators in updating marketing materials, website, and social media.
  • Determine and order promotional items for new students and gifts for guest lecturers and marketing events.
  • Book facilities on and off campus, as required, and assist in planning events related to the MBA program.
Requirements
  • 2 years post-secondary secretarial training or equivalent.
  • 2-3 years prior experience in providing administrative support to a large department, preferably at a post-secondary institution.
Benefits
  • A comprehensive benefits package, including extended health, dental, and insurance, and an RRSP matching program.
  • Annual statutory holidays (13) with generous vacation entitlement and accrual.
  • Tuition Benefit for TWU undergraduate and graduate level courses.
  • Torch tuition scholarship for dependents of eligible employees attending TWU.
  • Free access to TWU's fitness/gym facilities and the Norma Marion Alloway Library.
  • Discounts and perks for the on-site Trinity Western Outfitters bookstore and cafeterias.
  • Wellness benefits, including counselling, sick days, personal days, and reimbursement for annual wellness/recreation related purchases.
  • Free recreational equipment rentals.
  • Free employee parking on campus.
  • Special community events throughout the year.
  • A positive Christian fellowship environment.

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