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Office Administrative Assistant

2 months ago

Abbotsford, British Columbia, Canada Times Trans Inc Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Times Trans Inc. As an Office Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Supervise and Train Team Members

You will be responsible for supervising and training a team of 5-10 people, providing guidance and support to ensure they are meeting their job requirements.

Record and Prepare Meeting Minutes

You will be responsible for recording and preparing minutes of meetings, seminars, and conferences, ensuring that all important details are captured and documented.

Establish Office Procedures

You will be responsible for determining and establishing office procedures and routines, ensuring that our office runs efficiently and effectively.

Schedule Appointments and Manage Calendars

You will be responsible for scheduling and confirming appointments, managing calendars, and ensuring that all meetings and events are properly coordinated.

Provide Excellent Customer Service

You will be responsible for providing excellent customer service, responding to employee questions and complaints, and ensuring that all customer needs are met.

Manage Office Supplies and Inventory

You will be responsible for ordering office supplies and maintaining inventory, ensuring that our office is well-stocked and equipped to meet our needs.

Perform Data Entry and Bookkeeping Tasks

You will be responsible for performing data entry and bookkeeping tasks, ensuring that all financial records are accurate and up-to-date.

Consult with Clients and Provide Ongoing Support

You will be responsible for consulting with clients after sale to provide ongoing support, ensuring that all client needs are met and exceeded.

Assign and Coordinate Projects

You will be responsible for assigning, coordinating, and reviewing projects and programs, ensuring that all tasks are completed on time and to a high standard.

Plan and Direct Daily Operations

You will be responsible for planning, organizing, directing, controlling, and evaluating daily operations, ensuring that our office runs smoothly and efficiently.

Requirements
  • Education

Secondary (high) school graduation certificate

Experience

1 year to less than 2 years of experience, or equivalent experience

Computer and Technology Skills

MS Office

Work Conditions and Physical Capabilities

Ability to work independently, fast-paced environment, attention to detail, repetitive tasks, work with minimal supervision

Language

English

Work Hours

35 to 40 hours per week