Office Administrative Assistant

11 hours ago

Abbotsford, British Columbia, Canada Reet Riwaz Fabrics Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Reet Riwaz Fabrics. As an Office Administrative Assistant, you will provide administrative support to our management team, ensuring the smooth operation of our office.

Key Responsibilities


  • Provide administrative support to the management team, including scheduling appointments, preparing meeting minutes, and maintaining records.
  • Supervise and train other office staff members, ensuring they are equipped to perform their duties efficiently.
  • Record and prepare minutes of meetings, seminars, and conferences, ensuring accurate and timely documentation.
  • Determine and establish office procedures and routines, ensuring a productive and efficient work environment.
  • Schedule and confirm appointments, ensuring seamless communication with clients and stakeholders.
  • Answer telephones, relay telephone calls and messages, and respond to electronic enquiries in a professional and timely manner.
  • Compile data, statistics, and other information, providing valuable insights to support decision-making.
  • Order office supplies and maintain inventory, ensuring a well-stocked and organized office environment.
  • Greet people, direct them to contacts or service areas, and provide general information to visitors and clients.
  • Set up and maintain manual and computerized information filing systems, ensuring accurate and up-to-date records.
  • Type and proofread correspondence, forms, and other documents, ensuring high-quality and professional output.


Support for Diversity and Inclusion


  • Participate in government or community programs that support persons with disabilities, including physical accessibility accommodations, visual accessibility accommodations, and auditory accessibility accommodations.
  • Provide awareness training to employees to create a welcoming work environment for persons with disabilities.
  • Apply accessible and inclusive recruitment policies that accommodate persons with disabilities.
  • Support newcomers and refugees by participating in government or community programs, assisting with immediate settlement needs, and supporting social and labour market integration.
  • Recruit newcomers and refugees who were displaced by conflict or natural disaster.
  • Support youth employment by participating in government or community programs, offering on-the-job training, and providing mentorship opportunities.
  • Support veterans by participating in government or community programs, offering mentorship opportunities, and providing awareness training to employees.
  • Support Indigenous people by participating in government or community programs, developing relationships with Indigenous communities, and providing cultural competency training.
  • Support mature workers by participating in government or community programs, applying hiring policies that discourage age discrimination, and providing phased retirement options.
  • Support visible minorities by participating in government or community programs, applying hiring policies that discourage discrimination, and providing diversity and cross-cultural training.


Requirements

We are looking for a highly organized and detail-oriented individual with excellent communication and interpersonal skills. The successful candidate will have a strong understanding of administrative procedures and protocols, as well as experience working in a fast-paced office environment.



What We Offer

We offer a competitive salary, comprehensive benefits package, and opportunities for career growth and development. If you are a motivated and organized individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.



How to Apply

Please submit your application, including your resume and cover letter, to [insert contact information]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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