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Administrative Assistant for Property Management Team
2 months ago
Adecco Canada is currently hiring a full-time organized and detail-oriented Property Management Administrative Assistant to support our client's property management team in the Toronto area.
About the Role- This is an in-office role with a permanent, full-time schedule.
As a key member of our team, you will handle various administrative tasks, assist with tenant and vendor communications, and ensure smooth daily operations of our property management processes. If you have excellent communication skills, a keen eye for detail, and a proactive approach to problem-solving, this could be the ideal opportunity for you.
Responsibilities- Assist the Property Manager with preparation and tracking of annual budgets and obtaining necessary supporting documents and reports.
- Provide administrative support to the office/department with tasks such as distributing mail, memos, letters, faxes, and forms, attending to email inquiries, and distributing to the right parties.
- Assist in preparing scheduled reports and coordinating flow of information within the company.
- Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards.
- E nsure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and follows Toronto property-related compliance standards.
- Responsible for ordering necessary supplies.
- Assist the Property Manager in collecting and entering monthly rents and tenant sales.
- Ensure tenants' insurance certificates are valid and copies are maintained in their tenant file.
- Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising the Property Manager of same.
- Provide administrative support to the Property Manager.
- Maintain and update tenant lists/files and other files (TMI binders) as necessary.
- Prepare correspondence as necessary i.e. formulate and distribute tenant letters.
- Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.
- Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices, and annual TMI invoices/credits.
- Must be legally eligible to work, and reside in Canada.
- 1-3 years of experience in an administrative role within property management.
- Proficiency in basic accounting principles and practices.
- Excellent verbal and written communication skills for effective internal and external interactions.
- Proficient in Microsoft Word and Excel.
- Strong organizational skills with a proven ability to meet deadlines and manage multiple tasks.
- Detail-oriented, with the capability to handle competing priorities efficiently.
- Ability to use facts and sound reasoning to resolve issues effectively.
- Able to work independently and collaboratively as part of a team.
We offer a competitive salary range of $55,000 - $65,000 per year, depending on experience, and a comprehensive benefits package. If you are a highly organized and detail-focused individual with excellent communication skills, we encourage you to apply for this exciting opportunity.
