Human Resources Coordinator

4 weeks ago

Vancouver, British Columbia, Canada AMS of UBC Full time
About the Role

The Alma Mater Society (AMS) of the University of British Columbia (UBC) is seeking a detail-oriented and passionate Human Resources Coordinator to join our team. As a key member of our HR department, you will play a vital role in supporting our student and non-student employees through their time at the AMS.

Key Responsibilities
  • Advise and oversee the creation of independent contractor agreements, ensuring compliance with relevant guidelines.
  • Provide support on HR-related policies and procedures, including recruitment, employee relations, and performance management.
  • Champion recruitment efforts and initiatives for all AMS departments.
  • Post internal and external job advertisements, screen and evaluate candidates, and schedule interviews.
  • Conduct reference and background checks, draft offer letters and employment contracts, and maintain HR trackers.
  • Provide support with creating employee letters for status changes, promotions, employment verification letters, and terminations.
  • Review employee files and ensure accurate and timely documentation and filing.
  • Collaborate and assist in the execution of HR projects and initiatives.
  • Work closely with Payroll on new hire setups, status changes, and updates.
  • Assist with updating and maintaining HR documents, including policy and procedure documents and job descriptions.
  • Assist in the preparation of HR reports for Student Council, Managing Director, and Sr. Human Resources Manager.
  • Act as the first point of contact for HR-related questions and schedule and attend hiring fairs as requested.
Requirements
  • Degree, diploma, or certificate in Human Resource Management or equivalent.
  • Minimum of 2 years of administrative experience, with a minimum of 1 year of HR-related experience.
  • Knowledge of provincial and federal legislation.
  • Previous experience working with Dayforce is an asset.
  • Excellent verbal and written communication skills.
  • Ability to handle highly sensitive and confidential material in a professional manner.
  • Keen attention to detail and ability to maintain a high level of accuracy.
  • Capable of effectively managing multiple demands from a variety of sources.
  • Strong focus on customer service and being an effective team player.
  • High proficiency in computer and software applications, including MS Office (Word, Excel, Outlook).
About the AMS

The Alma Mater Society (AMS) is the University of British Columbia's (UBC) student society, working to improve the academic, social, and personal lives of UBC students. We are a student-led, student-focused organization that advocates for student interests and provides opportunities for growth and advancement.

We are committed to creating a diverse and inclusive work environment that values the contributions of all employees. If you are a motivated and detail-oriented individual who is passionate about HR and making a difference in the lives of students, we encourage you to apply for this exciting opportunity.

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