Administrative Assistant
4 weeks ago
Vulcan Staffing Services is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.
Key Responsibilities:- Provide administrative support to the team, including answering phone calls, responding to emails, and preparing documents.
- Coordinate meetings, seminars, and conferences, including arranging logistics and preparing materials.
- Manage the HR department's activities, ensuring they meet the organization's goals.
- Direct and control daily operations, including supervising staff and managing budgets.
- Plan and organize daily operations, including scheduling appointments and managing contracts.
- Review HR projects to ensure compliance with laws and regulations.
- Supervise other workers and train staff to ensure they have the necessary skills and knowledge.
- Establish and implement policies and procedures to ensure the smooth operation of the office.
- Record and prepare minutes of meetings, seminars, and conferences.
- Determine and establish office procedures and routines.
- Schedule and confirm appointments.
- Manage contracts and negotiate with vendors.
- Answer telephone and relay telephone calls and messages.
- Answer electronic enquiries and respond to employee questions and complaints.
- Order office supplies and maintain inventory.
- Organize staff consultation and grievance procedures.
- Oversee payroll administration.
- Greet people and direct them to contacts or service areas.
- Work with the marketing department to understand and communicate marketing messages to the field.
- Recruit and hire workers and carry out related staffing actions.
- Maintain and manage digital database.
- Perform basic bookkeeping tasks.
- Conduct performance reviews.
- Supervise office and volunteer staff.
- College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
- 7 months to less than 1 year of experience.
- Ability to work independently and under pressure.
- Attention to detail and ability to perform repetitive tasks.
- Free parking available.
Vulcan Staffing Services is an equal opportunities employer and welcomes applications from diverse candidates. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.
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