Freedom of Information and Privacy Specialist
3 weeks ago
We are seeking a highly skilled Freedom of Information and Privacy Analyst to join our team at the Toronto District School Board. As a key member of our Legal Services department, you will play a critical role in ensuring the effective implementation of our Freedom of Information (FOI) processes.
Key Responsibilities- Manage and administer the FOI process, providing expert advice and guidance to departments, schools, and external organizations.
- Review and respond to requests for information in accordance with legislative requirements and Board policies.
- Determine disclosure of information in conjunction with the Senior Legal Counsel and prepare responses to requests.
- Ensure requests for access to records/reports and personal information are processed within stated time limits.
- Work closely with internal departments to coordinate responses to FOI inquiries.
- Prepare reports as required.
- Participate in the development of TDSB policies related to the protection of privacy and security.
- Monitor and review Board practices in relation to the collection, use, disclosure, retention, and disposal of information to ensure compliance with privacy legislation.
- Manage the escalation process to senior management regarding compliance issues.
- Work with the Board's legal counsel on complex and/or contentious access to information requests.
- Serve as the expert resource on the MFIPPA legislation and its interpretation.
- Provide expertise and advice to staff regarding the interpretation and requirements of the FOI legislation.
- Facilitate and analyze the exchange of information between departments.
- Liaise with the Information and Privacy Commissioner regarding appeals.
- Develop and implement ongoing training and awareness programs.
- Conduct periodic audits of records as required.
- Responsible for continuous improvement of the service delivery model.
- Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services.
- University degree in a related field (e.g., Public Administration or Law) with two years of progressively responsible experience in a public sector or educational environment.
- Thorough understanding of the Municipal Freedom of Information and Protection of Privacy Act.
- Knowledge of best practices, principles, and procedures applicable to freedom of information.
- Knowledge and understanding of relevant policies, procedures, and legislation.
- Demonstrated research, analytical, and problem-solving skills.
- Proven ability to communicate effectively both orally and in writing.
- Understanding of records retention, retrieval, and disposition.
- Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity, and confidentiality.
- Proven ability to organize and coordinate a diverse number of projects.
- Proven ability to work under pressure to meet frequent deadlines.
- Proven ability to prepare accurate reports and summaries.
- Proven ability to promote equitable practices that value inclusiveness and diversity.
- Proficient computer skills, including word processing, spreadsheet, and database applications, presentation packages, records management classification system, email, and internet.
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