Freedom of Information and Privacy Specialist

3 weeks ago

Toronto, Ontario, Canada PACC-CCAP - Privacy and Access Council of Canada Full time
Job Title: Freedom of Information and Privacy Analyst

Are you an experienced public administrator or lawyer with a background in freedom of information and privacy? We are seeking a skilled professional to join our team as a Freedom of Information and Privacy Analyst.

Job Summary

The successful candidate will be responsible for managing day-to-day operations to ensure the implementation of efficient and effective FOI processes across the Board. This includes processing FOI requests centrally and providing expert advice and guidance.

Key Responsibilities
  • Manage and administer the FOI process, providing advice and guidance on all aspects of the FOI process to departments, schools, external organizations, senior staff, and trustees.
  • Review and respond to requests for information in accordance with legislative requirements and Board policies.
  • Determine disclosure of information and prepare responses to requests.
  • Ensure requests for access to records/reports and personal information are processed within stated time limits.
  • Work closely with internal departments in the coordination of responses to FOI inquiries.
  • Prepare reports as required.
  • Participate in the development of TDSB policies, procedures, and processes related to the protection of privacy and security.
  • Monitor and review the Board's practices in relation to the collection, use, disclosure, retention, and disposal of information to ensure compliance with privacy legislation (MFIPPA) or fair information practices in cases where legislation does not apply.
  • Manage the escalation process to senior management regarding compliance issues that require prompt attention and work with affected areas to resolve non-compliance cases.
  • Work with the Board's legal counsel on complex and/or contentious access to information requests.
  • Serve as the expert resource on privacy law and its interpretation.
  • Provide expertise and advice to staff regarding the interpretation and requirements of the FOI legislation, including advice on other legislation in matters pertaining to personal information disclosure and privacy.
  • Facilitate and analyze the exchange of information between departments.
  • Liaise with the Information and Privacy Commissioner regarding appeals.
  • Develop and implement ongoing training and awareness programs.
  • Conduct periodic audits of records as required.
  • Be responsible for continuous improvement of the service delivery model.
  • Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services.
  • Other duties as assigned.
Qualifications
  • A university degree in a related field (Public Administration or Law) with two years' progressively responsible experience in a public sector or educational environment or an equivalent of education and experience.
  • Thorough understanding of the Municipal Freedom of Information and Protection of Privacy Act.
  • Knowledge of best practices, principles, and procedures applicable to freedom of information and privacy.
  • Knowledge and understanding related policies, procedures, and other relevant legislation.
  • Demonstrated research, analytical, and problem-solving skills.
  • Proven ability to communicate effectively both orally and in writing.
  • Understanding of records retention, retrieval, and disposition.
  • Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity, and confidentiality.
  • Proven ability to organize and coordinate a diverse number of projects.
  • Proven ability to work under pressure in order to meet frequent deadlines.
  • Proven ability to prepare accurate reports and summaries.
  • Proven ability in promoting equitable practices that value inclusiveness and diversity.
  • Proficient computer skills, including word processing, spreadsheet, and database applications, presentation packages, records management classification system, email, and internet.
Special Requirements
  • May be required to work evenings and weekends, sometimes with minimal or no notice, in order to meet operational requirements.

This permanent position, located at 1 Civic Center Court (hybrid work eligible), requires occasional travel across TDSB sites.

Please submit a resume and cover letter for competition #SCH II NE by Wednesday, May 29, 2024, using the link below:

Information regarding is available online.

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

The Toronto District School Board is deeply committed to promoting Truth, Reconciliation, and the rights of Indigenous peoples, Human Rights, Equity, and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace, and in the communities we serve.

We strongly encourage applications from all individuals, including those with varied lived experiences that can contribute to the diversification of the workforce at TDSB.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance, during the application process.

The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on operational requirements. Please refer to Flexible Working Arrangements for more information.

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