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Legal Assistant

2 months ago

Toronto, Ontario, Canada Osler Full time
Job Title: Legal Assistant - Document Support Specialist

Osler, Hoskin & Harcourt LLP is a leading business law firm in Canada, advising corporate leaders and international parties with interests in Canada. Our team of over 1,000 firm members is based in offices across the country, including Toronto, Montréal, Ottawa, Vancouver, Calgary, and New York.

Job Summary

We are seeking a highly skilled Legal Assistant - Document Support Specialist to join our After Hours Document Support Centre. The successful candidate will work in a fast-paced environment, producing high volumes of quality work under tight deadlines. The ideal candidate will be a team player with exceptional technical skills, including proficiency in MS Office, iManage, and other unique applications used by our practice areas.

Key Responsibilities
  • Creating, revising, and formatting documents to Firm standards
  • Converting PDF to Word or Excel documents, cleaning and formatting the conversion
  • Running various blacklines/comparisons of documents
  • Troubleshooting problem documents
  • Providing primary document support to legal assistants and legal professionals within the Firm
  • Ensuring work product is high quality and technical skills are kept up to date
Requirements

The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills, and a minimum of five years of experience in a Legal Assistant role. An equivalent combination of education, training, and experience is acceptable.

The ideal candidate will possess excellent client service and team-oriented skills, with the ability to take initiative and work independently. Strong attention to detail, superior organizational skills, and excellent written and verbal communication skills are essential.

What We Offer

Osler is committed to fostering a diverse and inclusive work environment. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.