Investment Operations Specialist

3 days ago


Toronto, Ontario, Canada Gilmore Partners Full time

At Gilmore Partners, we are seeking an experienced Investment Operations Specialist to join our team in Downtown Toronto. This is a hybrid role that will involve working out of our family office a few days a week and from home the other days.

About the Role

This is a key position within our investment administration team, responsible for providing essential support to ensure the efficient and compliant management of client investments.

Key Responsibilities
  • Maintain and update client account information, ensuring data accuracy and confidentiality
  • Liaise with investment managers, custodians, brokers, and third-party administrators to address inquiries and resolve account-related issues
  • Assist with onboarding new clients, including preparation of account opening documents, verifying client details, and ensuring compliance with regulatory requirements
  • Prepare and distribute investment reports, statements, and performance summaries to clients
Transaction Processing and Reconciliation
  • Process and monitor trades, including equities, fixed income, mutual funds, alternative investments, and cryptocurrency, ensuring accuracy and timeliness
  • Engage with the internal accounting team, custodians, brokers, and third-party administrators, facilitating reconciliation between front and back office functions
  • Handle dividend, interest, and corporate action processing in coordination with custodians
Compliance and Regulatory Support
  • Evaluate potential risks associated with portfolio positions and identify suitable solutions
  • Ensure compliance with all regulatory requirements and internal policies, conducting regular reviews and audits
  • Support the implementation of anti-money laundering (AML) and know-your-client (KYC) procedures for new and existing clients

We offer a competitive salary range of $80,000 - $110,000 per annum, commensurate with experience, plus benefits and opportunities for professional growth and development.



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