Accounting and Logistics Coordinator

2 months ago

Joliette, Quebec, Canada Cryos Technologies Full time

Job Summary:

Cryos Technologies is seeking a highly organized and detail-oriented Accounting and Logistics Assistant to support our daily financial and logistics operations. This role plays a crucial part in ensuring the smooth execution of our business activities.

Main Responsibilities:

Accounts Receivable:

  • Assist with the preparation and sending of customer invoices, ensuring accuracy and timeliness.
  • Track received payments and update customer accounts, maintaining a high level of accuracy.
  • Process credit card payments, adhering to company policies and procedures.
  • Help with follow-ups on overdue payments, maintaining effective communication with customers.

Accounts Payable:

  • Receive and verify invoices from various suppliers, ensuring compliance with company policies.
  • Prepare payments for validation and execution, maintaining a high level of accuracy.
  • Monitor payments made and pending invoices, ensuring timely resolution of any discrepancies.

Employee Credit Card Management:

  • Track and record all expenses made via the company credit cards, ensuring compliance with company policies.
  • Reconcile monthly credit card statements with receipts and corresponding invoices, maintaining a high level of accuracy.
  • Ensure compliance with the company's internal expense policies, maintaining a high level of integrity.
  • Prepare monthly expense reports for management review, providing valuable insights into company spending.

Shipping Operations Management:

  • Plan, organize, and oversee all activities related to order shipping, ensuring timely delivery and quality standards.
  • Ensure that orders are prepared, packed, and shipped according to quality standards and deadlines, maintaining a high level of efficiency.
  • Coordinate with internal teams (sales, customer service, warehouse) to ensure smooth order management, maintaining effective communication.

Client Communication:

  • Communicate with clients to coordinate shipments and invoicing as required, maintaining a high level of professionalism.

Other Related Tasks:

  • Perform other related tasks as assigned by management, maintaining a high level of flexibility and adaptability.

Required Profile:

  • A degree in accounting, management, or a similar field is a plus, demonstrating a strong foundation in business principles.
  • Previous experience in an administrative or accounting role is preferred but not mandatory, demonstrating a high level of transferable skills.
  • Good knowledge of office tools (Excel, Word) and accounting software, maintaining a high level of proficiency.
  • Strong organizational skills, attention to detail, and the ability to manage tasks independently, maintaining a high level of productivity.
  • Good communication skills and attention to detail, maintaining a high level of professionalism.

What We Offer:

  • A friendly and dynamic work environment, promoting a culture of collaboration and innovation.
  • Opportunities for training and development, supporting the growth and advancement of our employees.
  • Competitive salary and basic benefits, recognizing the value and contributions of our employees.

We look forward to reviewing your application and discussing how you can contribute to the success of Cryos Technologies.

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