Portfolio Operations Specialist, JFL, Montreal

5 days ago


Montreal, Quebec, Canada Scotiabank Full time
About Jarislowsky, Fraser Limited

Scotiabank is a leading bank in the Americas with a purpose of "for every future". We help our customers achieve success through advice, products and services including banking, wealth management, private banking, corporate and investment banking, and capital markets. Jarislowsky, Fraser Limited is a wholly-owned subsidiary operating as a distinct business division, managing portfolios for pension funds, foundations, endowments, corporations and individuals.

Jarislowsky, Fraser Limited has over 60 years of experience conducting research and managing assets with more than CA$60 billion under management. Our investment philosophy emphasizes quality investing and good governance, contributing to sustainable growth.

About the Role

We are seeking a skilled Portfolio Operations Specialist to contribute to the operation department's success by executing individual goals and initiatives aligned with the team's strategies and objectives.

The ideal candidate will ensure all activities comply with governing regulations, internal policies and procedures. This role requires strong customer service skills, attention to detail, and excellent communication skills in English and French.

Key Responsibilities
  • Liaise between client and Manager: Act as the daily liaison between the client and the Manager, ensuring effective communication and resolving any issues that may arise.
  • Review client accounts: Proactively review client accounts for upcoming cash needs, including fee payments to JFL and custodian, and prevent any debit positions.
  • Work with Operations teams: Collaborate closely with Account Data Management Administrator (ADMA) and other Operations teams to resolve questions, reduce errors, and prepare monthly and quarterly client mailings.
  • Maintain client documentation: Ensure client documentation is up-to-date, including monthly letters, welcome kits, and working with clients or their accountants to find missing book value information.
  • Follow compliance procedures: Follow compliance procedures and notify Compliance promptly of new or unusual activity.
  • Quality Assurance: Validate reports, invoices, receipts, and other documents before sending them out.
  • Prompt payment of JFL invoices: Ensure prompt payment of JFL invoices and work with the Account Manager to collect outstanding balances.
Requirements
  • Bachelor's degree: Bachelor's degree in Business, Economics, or a related field.
  • Work experience: 3-5 years of work experience in a similar role.
  • Investment industry experience: Investment industry experience preferred (Brokerage, Investment or Trust Company).
  • Technical skills: Strong knowledge of Excel and experience with Microsoft Office Suite.
  • Language proficiency: Excellent communication skills in English and French.
Estimated Salary

$65,000 - $80,000 per year, depending on experience.

Benefits

We offer a comprehensive benefits package, including medical, dental, and vision insurance, retirement savings plan, and paid time off.



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