Student Engagement Administrative Assistant
5 days ago
The Student Engagement Administrative Assistant will play a key role in supporting the Student Services department in creating a culture and environment that fosters student success. This position will assist in the coordination of daily operations and provide administrative support to staff in the Office of Student Engagement.
Key Responsibilities- Office Maintenance: 20%
- Welcome visitors and students, answer telephone calls, and respond to email inquiries.
- Monitor, maintain, order, and stock supplies.
- Distribute physical mail daily and organize courier services as needed.
- Assist with onboarding for new staff and practicum students, ensuring keys, access cards, business cards, computer accounts, computer hardware, phones, and office space are set up.
- General Administration: 80%
- Maintain a booking schedule for SE meeting rooms.
- Arrange meetings, create, and distribute agendas and minutes to attendees, record and type meeting minutes, book rooms, and order catering.
- Provide administrative support for data collection and assessment, including survey creation.
- Support processing financial transactions, such as creating invoices, completing cheque requisitions, and submitting payments through Banner.
- File quotes, invoices, payments, student data, gifts, and other pertinent information electronically and/or physically.
- Research costs, request quotes, book reservations, and create schedules for student engagement activities and field trips.
- Complete invoices and payments for all transportation, accommodations, events, and activities.
- Handle printing for various projects, such as itineraries, posters, and certificates.
- Enter data into records for future funding, historical retrieval, and continuous improvement.
- Provide support before, during, and after departmental events and activities, such as Orientation and Big SAIT Welcome.
- Coordinate room booking schedules for Orientation each semester, liaising with Academic Schools, Conference Services, and the Office of the Registrar to ensure effective room allocation for all programs.
- Book transportation, activities, and accommodation for staff and students.
- Minimum
- Office professional certificate or diploma in Administrative Information Management, Business, or Education preferred.
- An equivalent combination of education and experience may be considered.
- Banner ERP experience is an asset.
- Previous experience in a post-secondary work environment is an asset.
- Microsoft Office Specialist (MOS) Certification is preferred.
- Skills Required
- Professional attitude.
- A customer service mindset.
- A deep appreciation for diversity and inclusion.
- Clear focus and solid work ethic.
- Adaptable to shifting priorities.
- Flexibility to work occasional events outside of normal work hours.
- Strong communication, both written and verbal.
- Excellent organizational and time management.
SAIT is a global leader in applied education, and we're looking for innovative, bold, and collaborative employees who embrace change and deliver world-class customer experiences. We're committed to equity, diversity, and inclusion, and we encourage applications from diverse candidates.
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