Procurement Specialist

4 days ago

Ottawa, Ontario, Canada Bayshore HealthCare Full time
Job Description

The Purchasing Lead (Greystone) within the Integrated Care Solutions division will report directly to the Purchasing Manager and indirectly to the on-site Area Director. Greystone is a transitional care unit located in Ottawa that supports the throughput of 120+ patients from hospital awaiting their final destination. This role is fully in-person.

This position is responsible for the ordering of health care equipment and supplies, while developing inventory management processes to create efficiencies. The Procurement Specialist will ensure procurement activities are managed in a professional, client-centered, and cost-effective manner, while maintaining compliance with the broader public sector directives through Bayshore ICS Procurement policies. This role works closely with the ICS Purchasing Manager.

Duties and Responsibilities:
  1. Action purchase requisitions through the sourcing and purchasing of quality healthcare equipment & supplies that meet the business needs.
  2. Ensure the delivery of quality products, in a timely manner, and for competitive prices.
  3. Follow-up on orders with hospital partners and vendors – expedite deliveries if needed, communicate substitutions and get sign-off from clinical teams, process returns, and item recalls as needed.
  4. Oversee and support the onsite receiver to ensure items are correctly catalogued, received and stocked on the floors.
  5. Analyze market and health care trends and apply this knowledge to make insightful buying decisions.
  6. Recommend and implement strategies for creating efficiencies and cost savings throughout the supply chain.
  7. Work with clinical teams, purchasing team, and vendors to ensure required inventory levels are maintained through accurate forecasting, vendor managed safety stock, timely ordering, and creating on-hand inventory visibility tracking.
  8. Work with Clinical Managers on developing and maintaining appropriate ordering, receiving, and auditing practices.
  9. Implement various inventory management strategies for leveling of inventories, such as determining EOQ, min/max, kanban bin quantities etc.
  10. Identify opportunities for cost saving and work with vendors to ensure competitive rates and timely product availability.
  11. Facilitate and maintain strong vendor relationships built on continuous improvement.
  12. Create and monitor supplier performance indicators to assess their ability to meet quality, timely delivery, and competitive cost requirements.
  13. Manage contracted vendors for various short-term needs such as furniture assembly, equipment repairs etc.
  14. Work with vendors to ensure preventative maintenance of equipment is completed.
  15. Work closely with onsite environmental and food services vendor.
  16. Manage ownership of equipment and supplies purchased by hospital partners through asset tagging and auditing.
  17. Facilitate rental agreements and asset tracking of various medical equipment. Monitor rental vendor KPI's including timely delivery and pick-ups, and completion of repairs.
  18. Monitor overall spending to determine trends – identify increased demand periods and stock up on items like PPE during flu season.
  19. Cross-train team members to ensure coverage of role.
General Duties and Responsibilities:
  1. Knowledge of infection prevention and control practices.
  2. Adhere to Bayshore Policies and Procedures.
  3. Maintain confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
  4. Participate in committees as needed.
  5. Participate in ongoing internal and/or external continuing education activities.
  6. Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
  7. Participate in proactive Health & Safety activities while performing all duties and is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
  8. Complete all other tasks as required.

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