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Administrative Coordinator

2 months ago

Halton Hills, Ontario, Canada JJORTATION INC Full time
About JJORTATION INC

We are a transportation company seeking a highly organized and detail-oriented Administrative Coordinator to join our team.

Job Summary

The Administrative Coordinator will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and meetings, preparing minutes, and establishing office procedures.

Key Responsibilities
  • Administrative Support
    • Coordinate seminars, conferences, and meetings
    • Prepare minutes and reports
    • Establish and maintain office procedures
  • Communication
    • Answer telephone calls and relay messages
    • Respond to employee inquiries and complaints
  • Record Keeping
    • Compile data, statistics, and other information
  • Customer Service
    • Provide excellent customer service to internal and external clients
  • Team Support
    • Support staff in various areas of responsibility
Requirements
  • Education
    • Secondary (high) school graduation certificate
  • Computer Skills
    • MS Excel
    • MS Outlook
    • MS Windows
    • MS Word
  • Work Environment
    • Ability to work independently
    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
  • Personal Qualities
    • Ability to multitask
    • Excellent oral and written communication skills
    • Flexibility
    • Organized
    • Team player
    • Accurate
    • Client focus
    • Time management
    • Adaptability
    • Quick learner
Preferred Qualifications
  • Experience
    • 1 year to less than 2 years
  • Support for Newcomers and Refugees
    • Participates in a government or community program or initiative that supports newcomers and/or refugees
    • Assists with immediate settlement needs of newcomers and/or refugees
    • Supports social and labour market integration of newcomers and/or refugees
    • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster
    • Supports newcomers and/or refugees with foreign credential recognition
    • Offers mentorship programs that pair newcomers and/or refugees with experienced employees
    • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
  • Support for Youth
    • Participates in a government or community program or initiative that supports youth employment
    • Offers on-the-job training tailored to youth
    • Offers mentorship, coaching, and/or networking opportunities for youth
    • Provides awareness training to employees to create a welcoming work environment for youth
  • Support for Indigenous People
    • Participates in a government or community program or initiative that supports Indigenous people
    • Offers mentorship, coaching, and/or networking opportunities for Indigenous workers
    • Develops and maintains relationships with indigenous communities, indigenous-owned businesses, and organizations
    • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
    • Facilitates access to Elders who can offer support and guidance to Indigenous workers