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Administrative Coordinator

1 month ago

Calgary, Alberta, Canada One Stop Legal Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at One Stop Legal. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities

- Record and prepare minutes of meetings, seminars, and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics, and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms, and other documents

Requirements

- 1 year to less than 2 years of experience in an administrative role
- Secondary (high) school graduation certificate
- Proficiency in Google Docs, MS Excel, MS PowerPoint, and MS Word

Working Conditions

- Tight deadlines
- Attention to detail
- Repetitive tasks

Personal Qualities

- Ability to multitask
- Excellent oral and written communication skills
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability