Graduation and Academic Records Specialist

2 weeks ago

Langley, Canada Trinity Western University Full time

Key Responsibilities and Duties

The Service Specialist, Graduation and Academic Records, serves as a primary representative of the Office of the Registrar to support students with record verification, degree requirements, transcripts, and graduation eligibility. This role works closely with the Coordinator of Transfer Credit and Graduation to deliver a positive student experience at TWU's graduation ceremonies.

Key Areas of Accountability

1. Undergraduate Program Completion Audits

  • Process new undergraduate graduation applications.
  • Process Exception to Graduation Requirements forms for undergraduate students.
  • Complete initial and final program completion audits for all undergraduate students in an error-free manner and on time.
  • Maintain graduation eligibility data for students.
  • Communicate with students about missing graduation requirements and respond promptly to student queries and concerns.
  • Verify program completion and credential conferral dates for all undergraduate students.
  • Refer appeals and disputes to the appropriate academic advisors or decision-makers.
  • Manage graduation-related system requirements.
  • Work with the Assistant Registrar or designated staff to facilitate students' timely completion of unmet graduation requirements.

2. Student Information System

  • Maintain program requirements in the Student Information System and ensure information is up to date.
  • Review database logic to ensure maximum accuracy for student degree audits.
  • Work with the Associate Registrar or designated staff to ensure the Academic Calendar and Jenzabar (Advising Worksheet) are accurate and helpful to students, staff, and faculty.
  • Review information in the Advising Worksheet and report inconsistencies, errors, or user experience difficulties based on each program's advising tree requirements.
  • Process undergraduate student program change requests.
  • Work with faculty and administrative staff to ensure complete and accurate transcript data.
  • Ensure the correct degree rows are current, active, and printing on the student's transcript when reviewing Student Information in JZ.
  • Manage undergraduate grad application dates and advising requirement years.

3. Effective Communication

  • Manage scheduled email communications regarding graduation application deadlines, grad audit results, and ceremony participation eligibility.
  • Communicate graduation policies to students, staff, and faculty as needed.
  • Collaborate with faculty and staff advisors to improve graduation rates.

4. Graduation Ceremony Planning and Execution

  • Serve as the Office of the Registrar's primary contact for Grad ceremony planning together with the Coordinator of Transfer Credit and Graduation.
  • Work with the University Events Team and Marketing and Communications to prepare for and execute graduation ceremonies.
  • Manage student eligibility records for graduation ceremonies.
  • Coordinate and oversee students' preparation for participating in the ceremony on the day of the ceremony.
  • Provide required data to the University Events team for all graduation ceremonies.
  • Work with other service providers on matters related to graduation ceremonies.

5. Awards & Certificates

  • Identify and prepare the list and awards for: Dean's list, Distinction, Great Distinction, Valedictorian, Governor-General Gold and Silver Medals and the certificates.
  • Prepare and distribute parchments as needed.
  • Prepare and distribute transcripts as needed.
  • Provide transfer credit evaluation and Graduate program completion audits as needed.

Requirements and Qualifications

  • Service Specialist, Graduation and Academic Records

    1 month ago

    Langley, Canada Trinity Western University Full time

    Job SummaryThe Service Specialist, Graduation and Academic Records, is a key representative of the Office of the Registrar, serving as the primary point of contact for students and stakeholders regarding graduation and academic records. This role is responsible for ensuring the accuracy and completeness of student records, including degree requirements,...

  • Service Specialist, Graduation and Academic Records

    6 months ago

    Langley, Canada Trinity Western University Full time

    Position Purpose and SummaryThe Service Specialist, Graduation and Academic Records, is a primary representative of the Office of the Registrar to serve students with a focus on the verification of student records, including degree requirements, transcripts, awards, and participation eligibility for graduation ceremonies. On behalf of the Office of the...

  • Financial Record Specialist

    2 weeks ago

    Langley Township, Canada Canguard Building Maintenance Ltd. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Financial Record Specialist to join our team at Canguard Building Maintenance Ltd.About the RoleThis is a permanent position working 35-37 hours per week. As a Financial Record Specialist, you will be responsible for maintaining accurate financial records and establishing, balancing, and...

  • Academic Support Specialist

    3 weeks ago

    Langley, Canada Trinity Western University Full time

    Position Summary and PurposeTrinity Western University seeks a dedicated and caring individual to support the MA Leadership Program as a Student Advisor. The ideal candidate will provide high-touch care for students, offering guidance and support throughout their academic journey.Main ResponsibilitiesProvide one-on-one support and guidance to MA Leadership...

  • Transfer Credit and Graduate Coordinator

    6 months ago

    Langley, Canada Trinity Western University Full time

    **Position Purpose and Summary** **Key Areas of Accountability** - Maintain and optimize all Transfer Credit databases (internal and external) related to TWU. This includes BC Council of Admissions and Transfers, BC Transfer Guide, and the TWU Transfer Credit database ensuring their accuracy and that the policies and procedure of each system are met. -...

  • Graduate Writing Coach

    2 days ago

    Langley, Canada Trinity Western University Full time

    **Position Purpose and Summary** Writing Coaches help students with every stage of their writing process via individual and group sessions. Writing Coaches collaborate with faculty and support staff to provide support to students from orientation to graduation. **Key Areas of Accountability** - Work with graduate students in writing coaching sessions on...

  • Financial Record Specialist

    3 weeks ago

    Langley Township, Canada Gold Leaf Logistics Inc. Full time

    Job Summary: We are seeking a highly skilled Financial Record Specialist to join our team at Noor Painting. The successful candidate will be responsible for calculating and preparing cheques for payroll, maintaining financial records, and preparing reports using manual and computerized bookkeeping systems.Key Responsibilities:Calculate payroll...

  • Financial Record Specialist

    3 weeks ago

    Langley, Canada Willowbrook Motors Ltd Full time

    Job DetailsJob Title: Bookkeeping and Financial Services CoordinatorWork Type: PermanentLanguage: EnglishHours: 40 hours per weekAbout the RoleWe are seeking a detail-oriented Bookkeeping and Financial Services Coordinator to join our team at Willowbrook Motors Ltd. As a key member of our finance department, you will be responsible for maintaining accurate...

  • Academic Chair in New Testament Studies

    4 weeks ago

    Langley, Canada Trinity Western University Full time

    Trinity Western University invites applicants for a distinguished academic position in New Testament Studies.The occupant of this role will be an exemplary teacher, accomplished scholar, and sincere evangelical Christian, committed to engaging students, staff, faculty, and external stakeholders to advance the mission, vision, and core values of Trinity...

  • Financial Record Specialist

    2 weeks ago

    Langley Township, Canada Canguard Building Maintenance Ltd. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Financial Record Specialist to join our team at Canguard Building Maintenance Ltd. This is a permanent position that offers a competitive salary of $65,000 to $75,000 per year, depending on experience, along with 35 to 37 hours of work per week.About the RoleAs a Financial Record...

  • Math Education Specialist

    3 days ago

    Langley, Canada Mathnasium (ID: 8100401) Full time

    Transforming Young Minds through Math EducationWe are seeking a highly motivated and experienced Math Instructor to join our team at Mathnasium, the leading provider of supplemental math education for children in Kindergarten through Grade 12. Our world-class curriculum is built upon the renowned Mathnasium Method TM, which has revolutionized the lives of...

  • Learning Specialist

    6 months ago

    Langley, Canada Kwantlen Polytechnic University Full time

    Employee Group: **Faculty (Kwantlen Faculty Association)** - Hours of Work (BCGEU): - # of openings: **1** - Hours Per Week (BCGEU): - Pay Level: **Faculty Pay Scale** - Days of Work (BCGEU): **Sunday** - Employment Type: **Permanent Full Time** - Internal Closing Date: **Open Until Filled** - Travel Frequency: **Occasional travel between campuses is...

  • Learning and Development Specialist

    4 weeks ago

    Langley, Canada Wayman Learning Trust Full time

    Role Overview: We are seeking a highly motivated and enthusiastic Spanish Language and Culture Specialist to join our team at Wayman Learning Trust. The successful candidate will be responsible for delivering high-quality teaching and learning experiences to our students.Key Responsibilities:Plan and deliver engaging lessons that cater to the diverse needs...

  • Financial Record Specialist

    2 weeks ago

    Langley Township, Canada Inno Foods Full time

    Job DescriptionWe are seeking an experienced Bookkeeper to join our team at Inno Foods. The successful candidate will be responsible for maintaining accurate financial records, preparing cheques for payroll, and reconciling accounts.The ideal candidate will have a strong background in bookkeeping and accounting principles, with experience in using manual and...

  • Pizza Preparation Specialist

    2 weeks ago

    Langley, Canada OCEAN PARK PIZZA GREEK AND ITALIAN FOOD Full time

    Job DescriptionWe are seeking a skilled Pizza Preparation Specialist to join our team at OCEAN PARK PIZZA GREEK AND ITALIAN FOOD. As a key member of our kitchen staff, you will be responsible for preparing and cooking pizzas to the highest standards.Key Responsibilities:Inspect kitchens and food service areas to ensure cleanliness and organization.Maintain...

  • Senior Pizzeria Operations Specialist

    2 weeks ago

    Langley, Canada OCEAN PARK PIZZA GREEK AND ITALIAN FOOD Full time

    About Ocean Park PizzaOcean Park Pizza is a dynamic and fast-paced environment where skilled pizzeria professionals thrive. We are seeking an experienced Senior Pizzeria Operations Specialist to join our team.Salary and BenefitsThe salary for this position is estimated at $42,000 per year, based on industry standards in the region. In addition to a...

  • Drywall Installation Specialist

    3 weeks ago

    Langley, Canada DRITECH WALLS AND CEILINGS LTD Full time

    Job Title: Drywall Installation SpecialistAbout the Job:At DRITECH WALLS AND CEILINGS LTD, we are seeking a skilled Drywall Installation Specialist to join our team. In this role, you will be responsible for installing drywall sheets, cutting and fitting them to meet specific requirements, and ensuring a smooth finish.Responsibilities:Measure, cut, and...

  • Drywall Specialist

    3 weeks ago

    Langley, Canada DRITECH WALLS AND CEILINGS LTD Full time

    At DRITECH WALLS AND CEILINGS LTD, we are seeking a skilled Drywall Specialist to join our team. The selected candidate will work under the direction of our experienced crew leaders to apply successive coats of compound and sand seams and joints. Key responsibilities include cutting and installing metal corner beads to protect exterior corners, fabricating...

  • Administrative Support Specialist

    2 weeks ago

    Langley, Canada Trinity Western University Full time

    Position OverviewWe are seeking a highly skilled and organized Administrative Support Specialist to provide exceptional reception and administrative support to the School of the Arts, Media + Culture (SAMC) departments at Trinity Western University.About the RoleThis is a 9-month contract from August 16 to May 15. The successful candidate will work closely...

  • Christian Leader Development Support Specialist

    2 weeks ago

    Langley, Canada Trinity Western University Full time

    At Trinity Western University, we are seeking a dedicated and mature evangelical Christian to fill the role of Student Advisor, MA Leadership. This position is an integral part of our support network, providing high-touch care for students from all cultures.Job SummaryThe ideal candidate will have a Bachelor's degree required; Master's degree preferred in...