Administrative Coordinator

2 weeks ago

Caledon Village, Ontario, Canada Mount Alverno Resort and Retreat Full time

At Mount Alverno Resort and Retreat, we are seeking an Administrative Coordinator to join our team. This role will be responsible for coordinating seminars, conferences, and other events, as well as managing the flow of information within the team.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
Requirements
  • 1 year to less than 2 years of experience
  • Permanent employment
  • English as the primary language of work
  • 35 to 40 hours of work per week
Skills and Knowledge
  • MS Excel
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Access
  • MS Office
  • Business terminology
  • Correspondence
  • Reports and records
  • Contracts
  • Invoices
  • Charts, tables, graphs, and diagrams
  • Basic security clearance
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability

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