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Administrative Officer

2 months ago

Halifax, Nova Scotia, Canada Enhance Extracurricular Academy Full time
Job Title: Administrative Officer

We are seeking an experienced Administrative Officer to join our team at Enhance Extracurricular Academy. As an Administrative Officer, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and providing excellent customer service to our clients.

Key Responsibilities:
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing documents.
  • Office Management: Ensure the smooth operation of our office, including maintaining accurate records, managing supplies, and coordinating office services.
  • Customer Service: Provide excellent customer service to our clients, including responding to inquiries, resolving issues, and providing information.
  • Task Management: Manage tasks and priorities, including delegating work to office support staff, establishing work priorities, and ensuring procedures are followed and deadlines are met.
  • Policy Administration: Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
  • Office Services: Coordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Financial Management: Assist in the preparation of operating budget and maintain inventory and budgetary controls.
  • Reporting: Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Office Administration: Oversee and coordinate office administrative procedures.
Requirements:
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years.
  • Language: English.
  • Computer Skills: MS Excel, MS Office, MS PowerPoint, MS Windows, MS Word.
  • Work Conditions: Fast-paced environment.
  • Personal Suitability: Organized, reliability.
  • Support for Persons with Disabilities: Provides physical accessibility accommodations, offers mentorship, coaching, and/or networking opportunities, provides awareness training, and applies accessible and inclusive recruitment policies.
  • Support for Newcomers and Refugees: Participates in a government or community program or initiative, supports social and labour market integration, recruits newcomers and/or refugees, offers mentorship programs, provides diversity and cross-cultural trainings.
  • Support for Youth: Participates in a government or community program or initiative, offers mentorship, coaching, and/or networking opportunities, provides awareness training.
  • Support for Veterans: Offers mentorship, coaching, and/or networking opportunities, provides awareness training, supports Veterans in translating their military skills and experience into the language of the civilian job market, offers flexible onboarding options.
  • Support for Indigenous People: Participates in a government or community program or initiative, offers mentorship, coaching, and/or networking opportunities, provides cultural competency training and/or awareness training.
  • Support for Mature Workers: Participates in a government or community program or initiative, provides staff with awareness training, offers mentorship, coaching, and/or networking opportunities.
  • Support for Visible Minorities: Participates in a government or community program or initiative, offers mentorship programs, provides diversity and cross-cultural trainings.