Administrative Coordinator

7 days ago

Milton, Ontario, Canada 4Sight Search Solutions Inc. Full time
Key Responsibilities

We are seeking a highly organized and customer-focused Property Administrator to join our team.

  • Provide exceptional customer and owner correspondence, both in person and through various communication channels.
  • Ensure timely completion of daily, weekly, monthly, and yearly administrative tasks with a high level of accuracy.
  • Compile and create Board Packages with meticulous attention to detail and adherence to deadlines.
  • Attend and/or take minutes at Board meetings and Annual General Meetings, both in-person and virtually.
  • Develop and maintain comprehensive property documentation and records.
  • Establish and maintain effective organizational systems, both digitally and in hard copy form.
  • Manage meeting schedules, calendars, and ongoing projects with precision.
  • Coordinate owner and manager requests, supply needs, and maintenance schedules.
  • Design and produce visual materials, such as posters and newsletters, as required.
  • Participate in on-call duties on evenings or weekends as necessary.
Requirements
  • A minimum of 2 years of experience in administration.
  • Condo property experience is a strong asset.
  • Proficiency in Microsoft Office products is required.
  • Excellent attention to detail, organizational abilities, and customer service skills are essential.
  • Bookkeeping and accounting skills are a must.
  • Experience with ShiftSuite is an asset.
  • Professionalism and respect for confidentiality are paramount.
  • A valid driver's license and reliable vehicle are necessary.
Benefits
  • Join a dynamic and award-winning property management company.
  • Enjoy a progressive, fun, and collaborative work culture.
  • Develop your skills and career through strong leadership and mentorship.
  • Work in a flexible, remote-friendly environment.
  • Access to educational allowances and a comprehensive benefits package.

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