Event Coordinator

2 weeks ago

Kelowna, British Columbia, Canada DENNY'S RESTAURANTS Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Denny's Restaurants. As an Event Coordinator, you will be responsible for planning and executing conferences, meetings, and special events that exceed our guests' expectations.

Key Responsibilities
  • Promote Conference and Meeting Services
    • Develop and implement marketing strategies to promote our conference and meeting services
    • Collaborate with sales teams to identify new business opportunities
  • Assist in Budget Preparation
    • Work with the finance team to prepare and manage event budgets
    • Identify cost-saving opportunities and implement efficient spending practices
  • Coordinate Conference and Meeting Activities
    • Oversee the planning and execution of conferences and meetings, including venue selection, catering, and audio-visual equipment
    • Ensure seamless execution of events, including setup, registration, and logistics
  • Coordinate Media Services
    • Arrange for audio-visual equipment, microphones, and other technical requirements
    • Coordinate with speakers, presenters, and performers to ensure a smooth event
  • Coordinate Set-ups, Staging, Seating, Parking, Communication Systems, and Other Details
    • Oversee the setup and breakdown of event spaces, including seating, tables, and audio-visual equipment
    • Coordinate with vendors to ensure timely delivery of event materials and services
  • Confirm and Coordinate Speakers
    • Work with speakers to ensure they have all necessary materials and information
    • Coordinate with speakers to ensure a smooth and engaging presentation
  • Implement Registration Systems
    • Develop and implement registration processes for events
    • Manage event registration databases and reports
  • Implement Social Programs, Food and Beverage, Transportation, and Other Services
    • Develop and implement social programs, including networking events and receptions
    • Coordinate with catering teams to ensure high-quality food and beverage services
    • Arrange for transportation and other services as needed
  • Plan and Arrange for Accommodation and Transportation Services
    • Research and recommend hotels and accommodations for event attendees
    • Arrange for transportation services, including airport shuttles and car services
  • Plan Schedules, Goals, and Objectives
    • Develop and implement event schedules and timelines
    • Work with event teams to ensure clear goals and objectives are met
  • Plan for Required Documentation and for Pre- and Post-Distribution of Documentation (Itineraries, Evaluations, etc.)
    • Develop and implement documentation processes for events
    • Manage event documentation databases and reports
  • Plan for VIP Arrangements
    • Coordinate with VIP attendees to ensure their needs are met
    • Arrange for special accommodations and services as needed
  • Plan for Social Events and Guest Programs
    • Develop and implement social events and guest programs
    • Coordinate with vendors to ensure timely delivery of event materials and services
  • Manage Event Logistics
    • Oversee the planning and execution of event logistics, including setup, registration, and breakdown
    • Ensure seamless execution of events, including vendor management and communication
  • Supervise Staff in Various Areas of Responsibility
    • Lead and manage event teams, including coordinators, assistants, and vendors
    • Ensure clear communication and expectations are met
  • Personal Suitability
    • Flexibility
      • Ability to adapt to changing event requirements and priorities
    • Organized
      • Ability to manage multiple tasks and deadlines
  • Experience
    • 2 years to less than 3 years of experience in event planning or a related field
  • Health Benefits
    • Dental plan
    • Health care plan
    • Vision care benefits
  • Financial Benefits
    • Group insurance benefits
    • Life insurance
  • Other Benefits
    • Other benefits
  • Support for Newcomers and Refugees
    • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
  • Support for Youths
    • Provides awareness training to employees to create a welcoming work environment for youth
  • Support for Indigenous People
    • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  • Duration of Employment
    • Permanent
  • Language of Work
    • English
  • Hours of Work
    • 35 hours per week

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