Event Coordinator

1 week ago

Kelowna, British Columbia, Canada DENNY'S RESTAURANTS Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Denny's Restaurants. As an Event Coordinator, you will be responsible for planning and executing conferences, meetings, and special events that exceed our guests' expectations.

Key Responsibilities
  • Promote Conference and Meeting Services
    • Develop and implement marketing strategies to promote our conference and meeting services
    • Collaborate with sales teams to identify new business opportunities
  • Assist in Budget Preparation
    • Work with the finance team to prepare and manage event budgets
    • Identify cost-saving opportunities and implement efficient spending practices
  • Coordinate Conference and Meeting Activities
    • Oversee the planning and execution of conferences and meetings, including venue selection, catering, and audio-visual equipment
    • Ensure seamless execution of events, including setup, registration, and logistics
  • Coordinate Media Services
    • Arrange for audio-visual equipment, microphones, and other necessary media services
    • Work with vendors to ensure timely delivery and setup of equipment
  • Coordinate Set-ups, Staging, Seating, Parking, Communication Systems, and Other Details
    • Oversee the setup and breakdown of event spaces, including seating, tables, and audio-visual equipment
    • Coordinate parking and transportation arrangements for guests and staff
  • Confirm and Coordinate Speakers
    • Work with speakers to ensure timely delivery of presentations and materials
    • Coordinate speaker logistics, including travel arrangements and accommodations
  • Implement Registration Systems
    • Develop and implement registration processes for events, including online registration and payment processing
    • Ensure accurate and timely tracking of event registrations and attendance
  • Implement Social Programs, Food and Beverage, Transportation, and Other Services
    • Work with vendors to arrange for catering, beverages, and other event services
    • Coordinate transportation arrangements for guests and staff
  • Plan and Arrange for Accommodation and Transportation Services
    • Research and recommend hotels and other accommodations for guests
    • Coordinate transportation arrangements for guests and staff
  • Plan Schedules, Goals, and Objectives
    • Develop and implement event schedules, including timelines and deadlines
    • Work with teams to set goals and objectives for events
  • Plan for Required Documentation and for Pre- and Post-Distribution of Documentation (Itineraries, Evaluations, etc.)
    • Develop and distribute event itineraries and other necessary documentation
    • Ensure accurate and timely tracking of event evaluations and feedback
  • Plan for VIP Arrangements
    • Coordinate special arrangements for VIP guests, including accommodations and transportation
    • Ensure seamless execution of VIP events
  • Plan for Social Events and Guest Programs
    • Develop and implement social events and guest programs, including networking opportunities and entertainment
    • Work with vendors to arrange for catering, beverages, and other event services
  • Manage Event Logistics
    • Oversee the planning and execution of events, including setup, registration, and logistics
    • Ensure seamless execution of events, including timely delivery and setup of equipment
  • Supervise Staff
    • Supervise and manage event staff, including coordinators and volunteers
    • Ensure accurate and timely tracking of event staff hours and attendance
  • Personal Suitability
    • Flexibility
      • Ability to work in a fast-paced environment and adapt to changing circumstances
    • Organized
      • Ability to prioritize tasks and manage multiple projects simultaneously
  • Experience
    • 2 years to less than 3 years of experience in event planning or a related field
  • Health Benefits
    • Dental plan
    • Health care plan
    • Vision care benefits
  • Financial Benefits
    • Group insurance benefits
    • Life insurance
  • Other Benefits
    • Other benefits
  • Support for Newcomers and Refugees
    • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
  • Support for Youths
    • Provides awareness training to employees to create a welcoming work environment for youth
  • Support for Indigenous People
    • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  • Duration of Employment
    • Permanent
  • Language of Work
    • English
  • Hours of Work
    • 35 hours per week

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