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Administrative Assistant

2 months ago

Calgary, Alberta, Canada LaPrairie Group Full time
Job Description

LaPrairie Group, a leading provider of mobile-crane services, is seeking a highly organized and detail-oriented Invoicing Coordinator to join their team in Calgary.

Key Responsibilities:

  • Verify quote accuracy prior to invoicing, ensuring compliance with approved purchase orders and customer agreements.
  • Ensure quote pricing aligns with customer-specific contracts and agreements.
  • Prepare and submit invoices to customers via electronic platforms or mail.
  • Stay up-to-date on customer invoicing requirements and preferences.
  • Process necessary paperwork, including statutory declarations and Workers' Compensation Board clearance letters.
  • Request quote revisions as needed and obtain manager approvals.
  • Provide monthly reports and statistics on customer invoicing activity.

Requirements:

  • 1 year of experience in invoicing, accounting, or administration.
  • Post-secondary education or training in a related field.
  • Proficiency in Microsoft Office Suite, including Outlook, Word, Teams, and Excel.
  • Excellent organizational and time-management skills, with ability to meet recurring deadlines.
  • Ability to accurately complete daily data entry and invoicing tasks.
  • Comfortable learning new software and skills in a short timeframe.
  • Superior communication skills, both written and verbal.
  • Maturity and discretion when handling confidential information.
  • Positive attitude and willingness to learn.