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Facilities Booking Coordinator

2 months ago

Victoria, British Columbia, Canada Victoria Conservatory of Music Full time

Job Posting

Facilities Booking Coordinator & Administrative Assistant

About the Role

The Victoria Conservatory of Music is seeking a highly organized and detail-oriented individual to join our facilities team as a Facilities Booking Coordinator & Administrative Assistant. This is a 50/50 job share position, limited term, until at least August 31, 2024, and at latest June 30, 2025.

Key Responsibilities

  • Coordinate all booking requests for rooms and resources, ensuring seamless communication with VCM staff, faculty, and students.
  • Schedule, optimize, and book internal space usage, working closely with faculty and staff to meet their needs.
  • Provide administrative support to the Chief Facilities Officer, managing room access, student lockers, lost and found, student practice rooms, and general office management.
  • Recruit, train, and schedule volunteers to support VCM event activities.

Requirements

  • Strong computer skills and experience with facility management software.
  • Excellent communication and interpersonal skills.
  • A background in facilities bookings, school administration, music schools, or office management is considered an asset.
  • A friendly and helpful personality, with the ability to interact professionally with students, faculty, and staff.

What We Offer

A competitive benefit package, including a bonus paid vacation week at Winter Break, Extended Health, Dental Health Spending Account, and Personal Wellness Days.

How to Apply

Please submit a resume by email to Martin, Chief Facilities Officer at: [insert email address].