Facilities Booking Coordinator

4 weeks ago


Victoria, British Columbia, Canada Victoria Conservatory of Music Full time

Job Posting

Facilities Booking Coordinator & Administrative Assistant

The Victoria Conservatory of Music is seeking a skilled Facilities Booking Coordinator and Administrative Assistant to join our team. As a key member of our Facilities staff, you will play a vital role in delivering a vibrant space for the community to gather, study, enrich, and enjoy.

About the Victoria Conservatory of Music

The VCM is a creative hub where music, technology, and vision converge, fostering an environment where students can stretch their musical imaginations. Our beautiful heritage Alix Goolden Performance Hall is a premier concert space for the Greater Victoria region, and our renowned Music Therapy program offers health and wellness benefits to our community.

Key Responsibilities

  • The Booking Coordinator / Admin Assistant is responsible for all booking requests (Rooms & Resources) and processing requests from VCM Staff, Faculty, and Students.
  • Scheduling, optimizing, & booking internal usage of space, working with Faculty and Staff to facilitate their space needs.
  • The Booking Coordinator also plays a vital role as the Facilities Division Administrative Assistant to the Chief Facilities Officer, helping manage Room Access, Student Lockers, Lost & Found, Student Practice Rooms, and general office management.
  • The Booking Coordinator / Administrative Assistant is also the VCM's Volunteer Coordinator, recruiting, assisting with training, and scheduling all volunteer shifts supporting VCM event activities.

Qualifications and Requirements

  • Strong computer skills.
  • Clear communication skills.
  • A background in Facilities Bookings, School Administration, Music Schools, or Office Management is considered an asset.
  • A friendly and helpful personality who will interact professionally with students, faculty, & staff.

What We Offer

A competitive benefit package, including a bonus paid vacation week at Winter Break, Extended Health, Dental Health Spending Account, and Personal Wellness Days.

How to Apply

Please submit a resume by email to the Chief Facilities Officer at:

We would like to thank all applicants in advance for submitting their applications. Please note, only those candidates chosen to continue through the selection process will be contacted.



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