Research Administration Specialist

4 weeks ago

Guelph, Ontario, Canada University of Guelph Full time
Job Summary

The University of Guelph is seeking a highly skilled Research Administration Specialist to join our team. As a key member of our Research Support Services department, you will be responsible for managing a portfolio of sponsored research programs, reviewing proposals and applications, and negotiating research agreements.

Key Responsibilities
  • Manage a portfolio of sponsored research programs to ensure proactive communication of opportunities and award results.
  • Review proposals and applications to external research sponsors, advising and working collaboratively with researchers to improve competitiveness.
  • Negotiate research agreements with sponsors and other collaborators/stakeholders to ensure the expected terms for the University are achieved.
  • Inform relevant parties of agreement terms and risks, discussing risk mitigation strategies with senior staff as applicable.
  • Verify the status of certifications, researcher eligibility, and other required checks to ensure compliance with internal and external requirements.
  • Approve and set up research trust fund accounts, coordinating workshops, meetings, and events for researchers and stakeholders.
  • Prepare Research Alerts for publication to inform the UG research community about funding opportunities and program guidelines.
  • Communicate award notifications and other pertinent notices to researchers.
  • Engage in regular consultation with university and external stakeholders, maintaining accurate and up-to-date digital and hard copy records.
  • Uphold confidentiality and security procedures, participating in the development and implementation of information technology solutions and Standard Operating Procedures.
Requirements
  • Undergraduate degree in a relevant area combined with three (3) years' relevant experience in research administration, agreement review and negotiation, and risk identification and assessment.
  • Demonstrated skill and ability in reviewing budgets, understanding relevant legal terms and concepts.
  • Knowledgeable in general office procedures, with strong proficiency in Microsoft Office applications and Internet searches.
  • Familiarity with academic research policies and financial and administrative policies would be considered an asset.
  • Excellent verbal and written communication skills, ability to work effectively as a member of a team, committed to advancing equity, diversity, and inclusion and wellness in the workplace.
  • Strong project management and organizational skills, ability to work independently with minimal direction.
  • Ability to deal with conflict and manage stressful situations with tact, diplomacy, and discretion.
  • Strong client focus orientation and demonstrated skill and ability in building relationships.
  • Attention to detail, analytical and decision-making skills, and a high level of initiative.
Employee Type

Regular

Position Number

10545006

Classification

USW, Local 4120 Salary: Band 7

USW Local 4120 Wage Grid

Tentative evaluation; subject to final review.

At the University of Guelph

Fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

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