Office Operations Manager

6 days ago

Kitchener, Ontario, Canada Canadian Solar Inc. Full time

Job Summary

We are seeking a highly organized and detail-oriented Office Manager to join our team at Canadian Solar Inc. The successful candidate will be responsible for ensuring the efficient and effective operation of our office, managing day-to-day administrative tasks, and supporting various departments.

Key Responsibilities

  • Office Operations:

Oversee all office-related activities, including facilities management, office layout, and equipment maintenance.

Manage the procurement of office supplies, furniture, equipment, and other necessary resources.

Coordinate with vendors and service providers to ensure smooth daily operations.

Implement and maintain office policies and procedures to optimize operational efficiency.

  • Administrative Support:

Provide administrative support to the executive team and other departments, including scheduling meetings, managing calendars, and organizing travel arrangements.

Assist with preparing presentations, reports, and other business documentation as required.

Act as the first point of contact for visitors, answering phone calls and directing inquiries appropriately.

  • Human Resources Support:

Assist with HR functions, including recruitment coordination, onboarding new employees, and maintaining employee records.

Support employee engagement initiatives, including organizing company events and team-building activities.

Manage employee attendance records, vacation tracking, and assist with payroll coordination.

  • Accounting Support:

Assist with basic accounting tasks, such as processing invoices, managing petty cash, and coordinating with the finance team on expense reports.

Prepare and maintain accurate financial records and reports as needed.

Coordinate with external vendors and service providers to ensure timely payments and invoice processing.

  • Facilities Management:

Ensure the office is clean, organized, and well-maintained by coordinating with cleaning services and maintenance staff.

Manage any necessary repairs or upgrades to the office facilities, ensuring compliance with health and safety regulations.

Coordinate health and safety training for employees and ensure workplace compliance with all relevant regulations.

  • Communication and Coordination:

Act as the communication hub for the office, ensuring that information flows smoothly between departments.

Coordinate with IT teams to ensure the proper functioning of office technology and systems.

Help plan and execute company events, including meetings, conferences, and employee appreciation events.

Requirements

We are looking for a highly organized and detail-oriented individual with a strong background in office management and administration. The ideal candidate will have:

  • Bachelor's degree in business administration, office management, or a related field.
  • 3-5 years of experience in office management, administrative support, or a similar role.
  • Experience managing office operations in a fast-paced environment.
  • Familiarity with basic accounting practices and bookkeeping.
  • Excellent organizational and multitasking skills, with the ability to manage multiple priorities effectively.
  • Strong communication and interpersonal skills, with the ability to interact professionally with employees at all levels.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management software.
  • Ability to work independently and take initiative while also working collaboratively with other team members.
  • Problem-solving skills with attention to detail.
  • Knowledge of health and safety regulations in Ontario.
  • Ability to handle confidential information with discretion.

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