Event Planning Specialist

4 weeks ago

Brampton, Ontario, Canada EMBASSY GRAND CONVENTION CENTRE Full time

Event Planning Specialist

At EMBASSY GRAND CONVENTION CENTRE, we are seeking an experienced Event Planning Specialist to join our team. The ideal candidate will have a strong background in event planning, risk management, and marketing.

Key Responsibilities:

  • Develop and implement risk management plans to ensure the safety and security of attendees and staff.
  • Develop and monitor emergency security plans to respond to any potential threats.
  • Inspect and select sites for events, considering factors such as accessibility and logistics.
  • Develop marketing and communication plans to promote events and engage with attendees.
  • Recruit, hire, and supervise staff and/or volunteers to support event planning and execution.
  • Prepare, present, and manage budgets for events, ensuring fiscal responsibility and transparency.
  • Develop financial procedures to ensure accurate accounting and reporting.
  • Arrange for production or purchase of promotional products, such as signage and merchandise.
  • Arrange for shipping, receiving, and storage of event materials and equipment.
  • Assist in budget preparation and provide financial guidance to event planners.
  • Assist in site selection and attend to related details, such as logistics and vendor management.
  • Co-ordinate media services, including audio-visual equipment and technical support.
  • Confirm and co-ordinate speakers, performers, and other event participants.
  • Implement social programs, food and beverage, transportation, and other services to enhance the attendee experience.
  • Plan schedules, goals, and objectives for events, ensuring timely and successful execution.
  • Develop registration systems and information materials to facilitate attendee engagement and communication.
  • Plan for required documentation and pre- and post-distribution of documentation, such as itineraries and evaluations.
  • Research and design special events programs to meet the needs of attendees and the organization.
  • Plan for VIP arrangements, including logistics and accommodations.
  • Plan for traffic and crowd control, ensuring a safe and enjoyable experience for attendees.
  • Develop policies and procedures to ensure effective management and execution of events.
  • Supervise office and volunteer staff, providing guidance and support as needed.

Requirements:

  • 1 year to less than 2 years of experience in event planning or a related field.
  • Permanent employment with 35 hours per week.
  • English language proficiency.

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