Office Services Ambassador

4 weeks ago


Vancouver, British Columbia, Canada QuadReal Full time

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion.

The company seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves.

As a key member of the QuadReal team, the Office Services Ambassador plays a vital role in providing exceptional customer service and administrative support to the Vancouver Corporate Head Office.

Key Responsibilities

  • Provide reception and customer service support to visitors, clients, and colleagues
  • Manage access cards and parking passes
  • Coordinate with EAs/Administrators to ensure meeting rooms are kept tidy and in a suitable condition
  • Manage the meeting room calendars and assist in finding space
  • Update the Office Services Calendar and Team Chat with relevant information
  • Coordinate with IT to ensure equipment is functioning in all meeting rooms
  • Monitor the Office Services inbox and circulate requests to relevant team members
  • Prepare and process courier requests for local, national, and international packages
  • Process expenses and invoices through Perceptive Content/Workday
  • Prepare and circulate office announcements for upcoming events and office maintenance
  • Order and distribute the weekly fruit deliveries for the Vancouver Corporate office
  • Assist the office services team with planning events

Requirements

  • Previous experience in a related reception, customer service, and administrative role
  • Ability to communicate effectively, both verbally and written
  • Able to develop and sustain cooperative working relationships with clients, tenants, and internal staff
  • Experience working effectively across time zones
  • Ability to allocate time effectively, work under pressure, and manage tight deadlines
  • Handle multiple demands, competing priorities, and adapt to new ideas and constant changes
  • Ability to use initiative and self-managing skills to work independently with minimal direction

QuadReal Property Group is an equal opportunities employer and welcomes applications from diverse candidates. If you require accommodation, please advise the Talent Acquisition team member you are working with.



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