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Healthcare Administrative Coordinator

2 months ago

Yarmouth, Nova Scotia, Canada Health Association Nova Scotia Full time
Job Summary

We are seeking a highly organized and detail-oriented Healthcare Administrative Coordinator to join our team at Health Association Nova Scotia. The successful candidate will provide administrative support to the Director of Care and Administrator, ensuring the smooth operation of the Nursing Department.

Key Responsibilities
  • Chart Management: Prepare chart packages for new admissions, maintain resident charts in an organized manner, and disassemble charts upon discharge.
  • Administrative Support: Assist with administrative duties for the Director of Care, Assistant Director of Care, Clinical Coordinator, and Administrator, as needed.
  • Office Operations: Maintain the Nursing Department Materials & Supplies Stores Room, order products, restock, and receive orders.
  • Communication: Book appointments for residents and family conferences, document on house calendars, and notify RN/LPN and other departments as required.
  • Inventory Management: Perform yearly inventory counts and report on stock levels.
Requirements
  • Grade 12 Academic and a Graduate of a Medical Office Assistant program
  • Minimum 3-5 years of experience in a Long-Term Care environment or equivalent experience preferred
  • Demonstrated commitment to excellent resident care
  • Solid understanding of charting/medical records standards of practice, including policies and procedures related to Long-Term care
  • Advanced computer literacy skills, including MS Suite of products (Word, Outlook, and Excel)
  • Well-organized, flexible, resourceful, and able to multi-task, work cooperatively as a member of a multi-disciplinary team, problem-solve, plan, set priorities, and work independently
  • Available to work shift work as required
  • Physical Requirements: Must be able to perform duties that involve lifting/carrying (up to 20-30 lbs.), bending, stretching, and walking
  • Valid Driver's License and access to a reliable vehicle to transport items to Lab/Pharmacy/Optical/Hearing facilities
  • Transportation of Dangerous Goods training
  • Understanding of the importance of confidentiality in healthcare