Executive Support Specialist

2 weeks ago

Surrey, British Columbia, Canada Nautical Consulting Group Ltd. Full time
Job Summary

We are seeking an experienced Executive Support Specialist to join our team at Nautical Consulting Group Ltd. As an integral part of our support staff, you will provide exceptional administrative assistance to our executives and ensure the smooth operation of our office.

Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Respond to electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, itineraries, and make reservations
  • Greet visitors and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and documents
  • Perform data entry tasks
  • Provide exceptional customer service
  • Supervise office and volunteer staff
  • Plan, organize, direct, control, and evaluate daily operations
Requirements
  • Fast-paced environment experience
  • Attention to detail
  • Ability to multitask
  • Organized and efficient work style
  • Team player with excellent communication skills
  • Accurate and reliable
Working Conditions and Physical Capabilities
  • Work in a fast-paced environment with varying priorities
  • Occasional standing, walking, and sitting for extended periods
Support for Persons with Disabilities
  • Awareness training provided to employees to create a welcoming work environment
  • Inclusive recruitment policies that accommodate persons with disabilities
Support for Newcomers and Refugees
  • Support for foreign credential recognition
  • Cross-cultural training provided to create a welcoming work environment
Estimated Salary: $45,000 - $55,000 per year

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