Senior Investment Operations Specialist
2 days ago
We are seeking a highly skilled and detail-oriented Investment Administrator to join our team at Gilmore Partners. As an Investment Administrator, you will play a crucial role in ensuring the efficient and compliant management of client investments.
About the RoleThis is a hybrid role working out of our Downtown Toronto office a few days a week and from home the other days. You will be responsible for providing essential administrative and operational support to investment managers, custodians, brokers, and third-party administrators.
Key Responsibilities:- Maintain and update client account information, ensuring data accuracy and confidentiality.
- Liaise with investment managers, custodians, brokers, and third-party administrators to address inquiries and resolve account-related issues.
- Assist with onboarding new clients, including preparation of account opening documents, verifying client details, and ensuring compliance with regulatory requirements.
- Prepare and distribute investment reports, statements, and performance summaries to clients.
- Process and monitor trades, including equities, fixed income, mutual funds, alternative investments, and cryptocurrency, ensuring accuracy and timeliness.
- Engage with the internal accounting team, custodians, brokers, and third-party administrators, facilitating reconciliation between front and back office functions.
- Reconcile trades, cash balances, and holdings with custodians and resolve any discrepancies in collaboration with brokers and fund administrators.
- Handle dividend, interest, and corporate action processing in coordination with custodians.
- Ensure compliance with all regulatory requirements and internal policies, conducting regular reviews and audits.
- Assist in the preparation of compliance reports and filings required by regulatory bodies.
- Support the implementation of anti-money laundering (AML) and know-your-client (KYC) procedures for new and existing clients.
- Ensure accurate management of cryptocurrency accounts, including familiarity with hard wallets and trading platforms, in accordance with regulatory standards.
- Maintain and update investment records and databases, ensuring data integrity and confidentiality.
- Generate accurate and timely reports, including portfolio performance, asset allocation, and transaction summaries.
- Assist in preparing presentations, investment proposals, and other materials for client meetings or internal use.
- Coordinate meetings and communications between clients, portfolio managers, custodians, brokers, and other stakeholders.
- Support portfolio managers with scheduling, documentation, and other administrative tasks as needed.
- Manage incoming and outgoing correspondence related to client investments.
$80,000 - $110,000 per year based on location and experience. We offer a competitive salary, benefits package, and opportunities for career growth and development.
About UsGilmore Partners is a leading financial services firm dedicated to delivering exceptional investment solutions to our clients. Our team is passionate about providing unparalleled service, expertise, and results-driven advice to individuals, families, and institutions.
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