Senior Investment Operations Specialist

2 days ago


Canada Gilmore Partners Full time
Job Summary

We are seeking a highly skilled and detail-oriented Investment Administrator to join our team at Gilmore Partners. As an Investment Administrator, you will play a crucial role in ensuring the efficient and compliant management of client investments.

About the Role

This is a hybrid role working out of our Downtown Toronto office a few days a week and from home the other days. You will be responsible for providing essential administrative and operational support to investment managers, custodians, brokers, and third-party administrators.

Key Responsibilities:
  • Maintain and update client account information, ensuring data accuracy and confidentiality.
  • Liaise with investment managers, custodians, brokers, and third-party administrators to address inquiries and resolve account-related issues.
  • Assist with onboarding new clients, including preparation of account opening documents, verifying client details, and ensuring compliance with regulatory requirements.
  • Prepare and distribute investment reports, statements, and performance summaries to clients.
Transaction Processing and Reconciliation:
  • Process and monitor trades, including equities, fixed income, mutual funds, alternative investments, and cryptocurrency, ensuring accuracy and timeliness.
  • Engage with the internal accounting team, custodians, brokers, and third-party administrators, facilitating reconciliation between front and back office functions.
  • Reconcile trades, cash balances, and holdings with custodians and resolve any discrepancies in collaboration with brokers and fund administrators.
  • Handle dividend, interest, and corporate action processing in coordination with custodians.
Compliance and Regulatory Support:
  • Ensure compliance with all regulatory requirements and internal policies, conducting regular reviews and audits.
  • Assist in the preparation of compliance reports and filings required by regulatory bodies.
  • Support the implementation of anti-money laundering (AML) and know-your-client (KYC) procedures for new and existing clients.
  • Ensure accurate management of cryptocurrency accounts, including familiarity with hard wallets and trading platforms, in accordance with regulatory standards.
Data Management and Reporting:
  • Maintain and update investment records and databases, ensuring data integrity and confidentiality.
  • Generate accurate and timely reports, including portfolio performance, asset allocation, and transaction summaries.
  • Assist in preparing presentations, investment proposals, and other materials for client meetings or internal use.
Administrative Support:
  • Coordinate meetings and communications between clients, portfolio managers, custodians, brokers, and other stakeholders.
  • Support portfolio managers with scheduling, documentation, and other administrative tasks as needed.
  • Manage incoming and outgoing correspondence related to client investments.

$80,000 - $110,000 per year based on location and experience. We offer a competitive salary, benefits package, and opportunities for career growth and development.

About Us

Gilmore Partners is a leading financial services firm dedicated to delivering exceptional investment solutions to our clients. Our team is passionate about providing unparalleled service, expertise, and results-driven advice to individuals, families, and institutions.



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