Proposal Data Management Specialist

5 days ago

Edmonton, Alberta, Canada NAIT Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our team as a Research Proposal Data Assistant. This is a temporary position that will support the growth of NAIT's Industry Solutions.

Key Responsibilities
  • Coordinate with researchers, colleagues, and stakeholders to capture pertinent research proposal and project data for NAIT's database.
  • Update the database and maintain data integrity to ensure an initiative is set up for success from the initial proposal development stage through to the award decision stage.
  • Support the Research Proposal Administrator with adding and updating proposal information in the database, documenting project amendments, and adding new funding program records and funder, partner, and collaborator records.
  • Work with other departments to track applied research projects and technical service projects in Microsoft Excel spreadsheets.
  • Communicate with Financial Coordinators and Financial Administrators when a proposal is awarded to help facilitate project set-up.
  • Manage a shared Microsoft Outlook inbox for all incoming proposal developments, submissions, and award decisions.
  • Use Microsoft Sharepoint to electronically save and organize important documents and conversations pertaining to pre-awarded proposal and awarded projects.
  • Communicate with colleagues and other departments to seek clarity and/or missing documents and information while keeping records in the database of ongoing discussions and complications.
  • Pull raw data from the database to prepare metrics reports for internal and external stakeholders.
  • Update and test new database queries.
  • Update the Standard Operating Procedures (SOPs) with current best practices.
  • Participate in special projects as assigned.
  • Actively support improvements and procedures within the department.
Requirements
  • Related post-secondary diploma or degree.
  • 1-3 years of related experience.
  • PeopleSoft Finance software experience and Database Management experience would be an asset.
  • Salesforce and Workday software experience would be an asset.
  • Microsoft Power Platform (Power BI and Power Automate) experience would be an asset.
What We Offer

We offer a comprehensive benefits package, competitive salary, and opportunities for professional growth and development. NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy.

  • Proposal Coordinator

    6 days ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    About UsCO_30 TC1 Bird Industrial Management Services Ltd. is a leading industrial management services company with a rich history of delivering exceptional results. Our team is dedicated to providing innovative solutions to our clients, and we are committed to excellence in everything we do.Job SummaryWe are seeking a highly motivated and detail-oriented...

  • Proposal Coordinator

    5 days ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    About UsCO_30 TC1 Bird Industrial Management Services Ltd. is a leading industrial management services company with a rich history of delivering exceptional results. Our team is dedicated to providing innovative solutions to our clients, and we are committed to excellence in everything we do.Job SummaryWe are seeking a highly motivated and detail-oriented...

  • Proposal Development Coordinator

    5 days ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    About UsCO_30 TC1 Bird Industrial Management Services Ltd. is a leading industrial management services company with a rich history of delivering exceptional results. Our team is dedicated to providing innovative solutions to our clients, and we are committed to excellence in everything we do.Job SummaryWe are seeking a highly motivated and detail-oriented...

  • Proposal Development Coordinator

    6 days ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    About UsCO_30 TC1 Bird Industrial Management Services Ltd. is a leading industrial management services company with a rich history of delivering exceptional results. Our team is dedicated to providing innovative solutions to our clients, and we are committed to excellence in everything we do.Job SummaryWe are seeking a highly motivated and detail-oriented...

  • Research Proposal Data Coordinator

    5 days ago

    Edmonton, Alberta, Canada NAIT Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our team as a Research Proposal Data Assistant. This is a temporary position ending on or before June 30, 2027, with the possibility of extension.Key ResponsibilitiesCoordinate with researchers, colleagues, and other internal stakeholders to capture pertinent research...

  • Research Proposal Data Coordinator

    6 days ago

    Edmonton, Alberta, Canada NAIT Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our team as a Research Proposal Data Assistant. This is a temporary position ending on or before June 30, 2027, with the possibility of extension.Key ResponsibilitiesCoordinate with researchers, colleagues, and other internal stakeholders to capture pertinent research...

  • Proposal Support Coordinator

    4 weeks ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    Student Proposal CoordinatorCO_30 TC1 Bird Industrial Management Services Ltd. is a prominent entity in the construction sector, boasting over a century of expertise. We are on the lookout for a Student Proposal Coordinator to become part of our team in a co-op role.Key Responsibilities:Work alongside Proposal Specialists to develop submission...

  • Proposal Coordination Student

    4 weeks ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    Student Proposal CoordinatorCO_30 TC1 Bird Industrial Management Services Ltd. is a prominent entity in the construction sector, boasting over a century of expertise. We are on the lookout for a Student Proposal Coordinator to join our team in a co-op capacity.Key Responsibilities:Work closely with Proposal Specialists to develop submission materialsAssist...

  • Junior Proposal Coordinator

    4 weeks ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    Student Proposal CoordinatorCO_30 TC1 Bird Industrial Management Services Ltd. is a prominent entity in the construction sector, boasting over a century of expertise. We are looking for a Student Proposal Coordinator to become part of our team in a co-op role.Key Responsibilities:Work closely with Proposal Specialists to develop submission materialsAssist in...

  • Student Proposal Coordinator

    22 hours ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    About the RoleWe are seeking a highly motivated and detail-oriented Student Proposal Coordinator to join our team at CO_30 TC1 Bird Industrial Management Services Ltd. in Edmonton, AB.Key ResponsibilitiesCollaborate with a team of Proposal Specialists to create submission documents, including Expressions of Interest (EOI), Requests for Qualifications (RFQ),...

  • Student Proposal Coordinator

    2 days ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    About the RoleWe are seeking a highly motivated and detail-oriented Student Proposal Coordinator to join our team at CO_30 TC1 Bird Industrial Management Services Ltd. in Edmonton, AB.Key ResponsibilitiesCollaborate with a team of Proposal Specialists to create submission documents, including Expressions of Interest (EOI), Requests for Qualifications (RFQ),...

  • Student Coordinator for Proposals

    4 weeks ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    Student Proposal CoordinatorCO_30 TC1 Bird Industrial Management Services Ltd. is a prominent entity in the construction sector, boasting over a century of expertise. We are looking for a Student Proposal Coordinator to become part of our team in a co-op role.Key Responsibilities:Work closely with Proposal Specialists to develop submission materialsAssist in...

  • Student Proposal Coordinator

    5 days ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    About UsCO_30 TC1 Bird Industrial Management Services Ltd. is a leading industrial management services company with a rich history of delivering exceptional results. Our team is dedicated to providing innovative solutions to our clients, and we are committed to excellence in everything we do.Job SummaryWe are seeking a highly motivated and detail-oriented...

  • Student Proposal Coordinator

    6 days ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    About UsCO_30 TC1 Bird Industrial Management Services Ltd. is a leading industrial management services company with a rich history of delivering exceptional results. Our team is dedicated to providing innovative solutions to our clients, and we are committed to excellence in everything we do.Job SummaryWe are seeking a highly motivated and detail-oriented...

  • Student Proposal Assistant

    4 weeks ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    Student Proposal CoordinatorCO_30 TC1 Bird Industrial Management Services Ltd. is a prominent player in the Canadian construction sector, boasting over a century of expertise. We are looking for a Student Proposal Coordinator to join our team in a co-op role.Key Responsibilities:Work closely with Proposal Specialists to develop submission materialsAssist in...

  • Proposal Writer

    5 days ago

    Edmonton, Alberta, Canada GHD Full time

    About GHDGHD is a leading professional services organization that delivers innovative solutions to complex challenges. We are committed to making a positive impact on the world and empowering our people to achieve their full potential.Job SummaryWe are seeking a highly skilled Proposal Specialist to join our team in Western Canada. As a key member of our...

  • Proposal Writer

    6 days ago

    Edmonton, Alberta, Canada GHD Full time

    About GHDGHD is a leading professional services organization that delivers innovative solutions to complex challenges. We are committed to making a positive impact on the world and empowering our people to achieve their full potential.Job SummaryWe are seeking a highly skilled Proposal Specialist to join our team in Western Canada. As a key member of our...

  • Proposal Development Specialist

    5 days ago

    Edmonton, Alberta, Canada Tetra Tech Full time

    About the RoleTetra Tech is seeking a highly motivated and experienced Proposal Coordinator to join our team in Edmonton. As a key member of our Business Development team, you will play a critical role in managing and coordinating strategic proposals that align with our company's growth objectives.Key ResponsibilitiesProposal Coordination: Lead the...

  • Proposal Development Specialist

    4 days ago

    Edmonton, Alberta, Canada Tetra Tech Full time

    About the RoleTetra Tech is seeking a highly motivated and experienced Proposal Coordinator to join our team in Edmonton. As a key member of our Business Development team, you will play a critical role in managing and coordinating strategic proposals that align with our company's growth objectives.Key ResponsibilitiesProposal Coordination: Lead the...

  • Bid Proposal Coordinator

    4 weeks ago

    Edmonton, Alberta, Canada Colliers Full time

    Overview At Colliers Project Leaders, we provide comprehensive capital project solutions tailored to meet our clients' needs within the built environment. Our work significantly impacts communities and enhances the lives of individuals within them. We are passionate about our mission. Our dedication to bringing our clients' visions to life drives us...