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Administrative Coordinator

2 months ago

Mississauga, Ontario, Canada Flat Van Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Flat Van Inc. as a permanent employee.

Key Responsibilities
  • Meeting and Event Support
    • Record and prepare minutes of meetings, seminars, and conferences, ensuring accuracy and completeness.
    • Determine and establish office procedures and routines to ensure efficient operations.
  • Communication and Correspondence
    • Answer telephone calls and relay messages in a professional and courteous manner.
    • Respond to electronic enquiries in a timely and accurate manner.
  • Document Management
    • Compile data, statistics, and other information for reporting and analysis.
    • Set up and maintain manual and computerized information filing systems to ensure easy access to documents.
  • Project Coordination
    • Assign, coordinate, and review projects and programs to ensure timely completion and quality results.
    • Plan, organize, direct, control, and evaluate daily operations to ensure efficiency and effectiveness.
  • Computer and Technology Skills
    • Proficient in MS Excel, database software, and MS Office applications.
  • Work Environment and Physical Demands
    • Work in a fast-paced environment with tight deadlines and a large workload.
    • Ability to work under pressure and maintain a high level of accuracy and attention to detail.
  • Personal Qualities
    • Excellent oral communication and interpersonal skills.
    • Ability to multitask and prioritize tasks effectively.
    • Organized and accurate with a strong attention to detail.
    Requirements
    • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
    • 1 year to less than 2 years of experience in an administrative role.
    • English language proficiency.
    • 35 to 40 hours per week.