Event Coordinator

2 weeks ago

Burnaby, British Columbia, Canada Simon Fraser University Full time
About the Role

As a key member of the Ceremonies and Events Office, you will play a crucial role in advancing Simon Fraser University's strategic vision of engagement by producing and managing key university celebrations and milestone events. This includes convocation and high-profile presidential, institutional, advancement, alumni, ceremonial, government, and partner events.

The ideal candidate will have a strong understanding of university protocols and policies, excellent budget management and event management skills, and the ability to work cooperatively with event partners, senior university administrators, faculty, staff, students, and alumni.

You will be responsible for planning, managing, and executing a variety of annual events, including logistics and event coordination, managing event budgets, timelines, procedures, and programs, and overseeing staff and event volunteers.

Liaising and negotiating contracts with internal and external stakeholders and vendors, managing the creation of event promotional and marketing materials, researching, compiling, and/or drafting briefing notes and scripts for the President, Chancellor, and other event speakers/stakeholders, as well as bios and citations for Convocation.

Establishing and maintaining strong relationships with other departments, SFU service providers, and other external stakeholders.

Qualifications
  • Bachelor's degree in Arts (i.e., English, Fine Arts, Theatre, Recreation, Communications) or Business (i.e., Marketing and Communications) and/or diploma/certificate in Marketing, Communications, Development, or Event Management.
  • Four years of relevant experience in event management and communications, including experience managing high-profile events or multiple smaller events simultaneously.
  • Excellent understanding of university protocols and policies.
  • Excellent budget management and event management skills with the ability to set, communicate, and maintain timelines and priorities while working on a number of different initiatives simultaneously.
  • Excellent communications (oral and written) and marketing skills, including demonstrated writing and editing experience.
  • Excellent interpersonal, organizational, negotiation, and problem-solving skills with accuracy and a high attention to detail.
  • Ability to work cooperatively with event partners, senior university administrators, faculty, staff, students, and alumni in a variety of settings and to exercise mature judgment, tact, diplomacy, sensitivity, and a high level of discretion.
What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Administrative & Professional Staff Association (APSA):

  • An additional 7% pay in lieu of benefits & 8% vacation pay.
  • Employer-paid extended health & dental plans.
  • Professional development funds (minimum contract period of 1 year).
  • Hybrid-work program for eligible positions.

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