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Administrative Coordinator

2 months ago

Ottawa, Ontario, Canada PCL Construction Full time

About the Role

PCL Construction is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Ottawa, Ontario. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our office, ensuring seamless communication and collaboration among team members.

Key Responsibilities

  • Provide administrative support to management and staff, including correspondence management, calendar organization, and travel arrangements.
  • Manage and maintain accurate records, files, and databases, ensuring confidentiality and security.
  • Develop and implement effective administrative systems and processes to improve efficiency and productivity.
  • Coordinate meetings, events, and travel arrangements, including catering, venue booking, and logistics.
  • Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
  • Provide exceptional customer service, responding to inquiries, and resolving issues in a timely and professional manner.
  • Collaborate with team members to achieve shared goals and objectives, promoting a positive and inclusive work environment.

Requirements

  • High school diploma or equivalent required; post-secondary degree or diploma in office administration or a related field an asset.
  • Minimum 5 years of experience in an administrative role, with a proven track record of providing exceptional support and service.
  • Excellent communication, organizational, and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong problem-solving and analytical skills, with the ability to think critically and make sound judgments.

About PCL Construction

PCL Construction is a leading employee-owned company that values innovation, collaboration, and community involvement. We are committed to creating a diverse and inclusive work environment, where employees can grow and develop their careers. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.