Administrative Assistant

1 month ago

Toronto, Ontario, Canada The Toronto-Dominion Bank (Canada) Full time

About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to provide dedicated support to our executive team at TD Bank Group. As an Administrative Assistant, you will be responsible for maintaining smooth business operations through strong administration skills, providing a wide range of administrative or general workplace support for the broader team as assigned.

Key Responsibilities

  • Own and maintain calendar management for multiple leaders, troubleshoot conflicts with creative solutions, and coordinate travel arrangements.
  • Process expenses for teams, assist with onboarding/offboarding activities, and maintain confidentiality.
  • Apply due diligence to ensure accuracy in completing ad-hoc administrative tasks, inform immediate team regularly on project status, and provide vacation/temporary coverage for colleagues.
  • Provide training to new Administrative Assistants, work with complete autonomy, and partner with Special Assistant or other leaders to finish unique tasks.
  • Participate fully as a member of the team, contribute to a positive work environment, and provide support while ensuring quality service and professionalism at every interaction.

Requirements

  • High school diploma with 3 to 5 years of relevant experience.
  • Extensive knowledge of Microsoft Office Suite and internet applications.
  • Ability to work independently, part of a team, and coordinate processes and information across related teams.
  • Proven track record in supporting/performing Executive Assistant tasks for 2-3+ leaders at one time.
  • Ability to collaborate with other Executive Assistants/Administrative Assistants, internal and external partners.
  • Can perform efficiently in a multi-task environment, ensure deadlines are met, and interpret TD policies.
  • Experience coordinating travel arrangements, comfortable managing frequent changes, and strong organizational skillset.
  • Excellent communication skills, ability to listen actively, ask questions, and communicate effectively.
  • Strong judgment skills to support initiatives and apply discretion when working with confidential information.

About TD Bank Group

TD Bank Group is one of the world's leading global financial institutions, driven by our passion to provide legendary customer experiences. We deliver on our commitments to our customers and greater communities, relying on exceptional people for support. Our administrative and executive assistants provide a broad range of organizational and general workplace support to executives within TD.

What We Offer

We're committed to providing our colleagues with the support they need to thrive both at work and at home. Through regular development conversations and training programs, we're dedicated to helping our colleagues grow and succeed in their careers. Our Total Rewards package reflects the investments we make in our colleagues, including a base salary, variable compensation, health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs.

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