Financial Manager

4 weeks ago

Waterloo, Ontario, Canada University of Waterloo Full time

Job Summary

The University of Waterloo is seeking a highly skilled Financial Analyst to join its team. As a Financial Analyst, you will be responsible for providing financial management, accounting, and advisory services to the university's funds and companies.

Key Responsibilities

  • Administer major financial processes to ensure the efficient, accurate, and timely recording and reporting of all revenues and expenses related to the funds assigned.
  • Ensure accounting processes are providing accurate and well-timed reporting.
  • Collaborate with fund administrators to assist in establishing appropriate controls, policies, and procedures to strengthen financial integrity.
  • Design and conduct periodic internal review of financial activities, including petty cash and safe audits.
  • Responsible for the timely delivery of various period-end activities such as reconciliation, remittances, and filings.
  • Working closely with the Financial Officer, coordinate and organize annual audit requirements and submissions.
  • Responsible to make necessary journal entries as directed by senior management.

Management and Tracking of Various Revenue and Payments

  • Manage termly student fee revenue allocation tracking, recording, and associated inter-company transfers.
  • Monitor bank balances and transfer between accounts as required.
  • Responsible for all EFT vendor payments.

Oversight and Reconciliation of All Balance Sheet Accounts

  • Ensure financial balance sheet accounts and bank reconciliations are accurate, timely, and GAAP-compliant, researching/resolving any issues identified.
  • Reconcile general ledger and sub-ledger accounts to source data and systems to ensure all transactions have been accurately recorded.
  • Prepare monthly reports to support analysis and reconciliation of complex accounts on a timely basis.
  • Identify and report upon control/process deficiencies, suggesting appropriate methods to correct.
  • Initiate journal entries to correct noted inaccuracies.
  • Prepare all reconciliations and supporting documents for audit requirements in a timely manner.

Aged Accounts Payable and Receivable

  • Oversee aged accounts payable report to ensure that liabilities are properly recorded and reconciled.
  • Generate monthly reporting on overdue receivables and following up in a timely manner.
  • Reconcile vendor and customer statements against financial system records.
  • Contribute to organizational policies and procedures that ensure timely and accurate payments.

Collaboration and People Management

  • Oversee the day-to-day activity and assignments of the assigned staff member(s).
  • Manage the hiring, development, and performance of staff and provide strategic direction to the team member(s).
  • Promote opportunities for training and professional development, through goal setting and support.
  • Hold employees accountable for performance through informal methods, such as regular feedback and coaching, as well as the formal performance appraisal process.

Professional Development

  • Maintain a current awareness of developments in accounting, best business practices, as well as government and University policies and procedures, to apply sound professional judgment and recommend improvements.
  • Participate in WUSA and campus committees or special events as opportunities present.

Qualifications

  • Bachelor's degree in commerce, economics, accounting required.
  • Chartered Professional Accountant (CPA) designation (Canada) is preferred.
  • Minimum 5 years' progressive experience in an accounting/finance-related role managing diverse and complex operating portfolio preferably in institutional, educational, or healthcare setting.
  • Minimum of 2 years of supervisory experience.
  • Not for profit experience and/or post-secondary experience an asset.
  • Experience within an enterprise-wide computerized accounting environment.
  • Strong knowledge of Generally Accepted Accounting Principles.
  • Using and maintaining complex ERP systems.
  • Superior skills in Microsoft Excel.
  • Demonstrated experience managing staff and supporting a wide range of users and clients.
  • Ability to work independently with exceptional attention to detail and strong work ethic.
  • Individual must be able to manage concurrent assignments and prioritize workload to meet deadlines.
  • Excellent interpersonal and communication skills.
  • Ability to exercise prudent judgment, make decisions, and maintain a high level of confidentiality.
  • Sound knowledge in controlling/monitoring expenditures and revenue.
  • Proven financial management, analytical, and problem-solving skills.
  • Strong organizational skills.
  • Knowledge of Not-for-profit corporate tax/accounting laws would be an asset.

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