Senior Corporate Administrator
2 weeks ago
The Finance and Administration Department of Groupe Desgagnés is seeking an experienced Executive Assistant to join our team in Quebec City.
About the RoleWe are looking for a skilled professional to provide administrative support to our finance and administration department. As an Executive Assistant, you will play a crucial role in preparing, drafting, and managing important legal and administrative documents.
Key Responsibilities:- Drafting, editing, and layout of legal documents such as contracts, party charters, and confidentiality agreements
- Management of corporate documents, including drafting of minutes and updating of company registers
- Legal research and regulatory watch to ensure compliance with laws and regulations
- Coordination with external lawyers and other representatives for certain legal work
- Monitoring of corporate calendar and coordination of meetings and management committees
- Maintenance of documentation on the company intranet and drafting of meeting minutes
- Logistical and administrative support for events and travel by members of the finance department
- Contribution to the development and implementation of an electronic document management (EDM) program
- Classification and archiving of documents in accordance with established procedures
Groupe Desgagnés is a leading Quebec-based group with a strong presence in marine and land-based operations. Our head office is located in Quebec City, and our subsidiaries operate successfully in their respective fields.
About YouTo be successful in this role, you will need:
- College training in legal techniques, document management, secretarial work, office automation, or equivalent
- At least 5 years' relevant experience as an executive assistant in an environment requiring you to work with several people and on several projects simultaneously
- Knowledge of legal documentation terminology
- Excellent command of Word, Excel, PowerPoint, and Outlook, plus the ability to learn to use other IT tools
- Knowledge of SharePoint software an asset
- Excellent writing skills and a very high level of oral and written fluency in French and English
- High concentration and attention to detail
- Demonstrate tact, diplomacy, judgment, and discretion in handling and maintaining the confidentiality of sensitive information
This is a permanent, full-time position with a salary range of $80,000 - $110,000 per year, depending on experience. We also offer a comprehensive benefits package, including group insurance, registered retirement savings plan, employee assistance program, telemedicine, ongoing employee training program, annual vacation, floating vacations, sick days, and federal holidays.
If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity to join our team.
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