Senior Corporate Administrator

2 weeks ago


Montreal, Canada Groupe Desgagnés Full time

The Finance and Administration Department of Groupe Desgagnés is seeking an experienced Executive Assistant to join our team in Quebec City.

About the Role

We are looking for a skilled professional to provide administrative support to our finance and administration department. As an Executive Assistant, you will play a crucial role in preparing, drafting, and managing important legal and administrative documents.

Key Responsibilities:
  • Drafting, editing, and layout of legal documents such as contracts, party charters, and confidentiality agreements
  • Management of corporate documents, including drafting of minutes and updating of company registers
  • Legal research and regulatory watch to ensure compliance with laws and regulations
  • Coordination with external lawyers and other representatives for certain legal work
  • Monitoring of corporate calendar and coordination of meetings and management committees
  • Maintenance of documentation on the company intranet and drafting of meeting minutes
  • Logistical and administrative support for events and travel by members of the finance department
  • Contribution to the development and implementation of an electronic document management (EDM) program
  • Classification and archiving of documents in accordance with established procedures
About the Team

Groupe Desgagnés is a leading Quebec-based group with a strong presence in marine and land-based operations. Our head office is located in Quebec City, and our subsidiaries operate successfully in their respective fields.

About You

To be successful in this role, you will need:

  • College training in legal techniques, document management, secretarial work, office automation, or equivalent
  • At least 5 years' relevant experience as an executive assistant in an environment requiring you to work with several people and on several projects simultaneously
  • Knowledge of legal documentation terminology
  • Excellent command of Word, Excel, PowerPoint, and Outlook, plus the ability to learn to use other IT tools
  • Knowledge of SharePoint software an asset
  • Excellent writing skills and a very high level of oral and written fluency in French and English
  • High concentration and attention to detail
  • Demonstrate tact, diplomacy, judgment, and discretion in handling and maintaining the confidentiality of sensitive information
About the Opportunity

This is a permanent, full-time position with a salary range of $80,000 - $110,000 per year, depending on experience. We also offer a comprehensive benefits package, including group insurance, registered retirement savings plan, employee assistance program, telemedicine, ongoing employee training program, annual vacation, floating vacations, sick days, and federal holidays.

If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity to join our team.



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