Administrative Coordinator

2 days ago

Vancouver, British Columbia, Canada Chinatown Post Office Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Chinatown Post Office. As an Administrative Assistant, you will play a vital role in supporting our office operations and ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Record and prepare minutes of meetings, seminars, and conferences, ensuring accuracy and attention to detail.
  • Determine and establish office procedures and routines, streamlining our workflow and improving efficiency.
  • Schedule and confirm appointments, ensuring seamless communication with clients and stakeholders.
  • Answer telephone calls and relay messages, providing exceptional customer service and support.
  • Compile data, statistics, and other information, analyzing trends and identifying areas for improvement.
  • Set up and maintain manual and computerized information filing systems, ensuring easy access to critical documents and records.
  • Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
Requirements
  • Ability to multitask and prioritize tasks effectively.
  • Excellent oral and written communication skills, with the ability to communicate complex information clearly and concisely.
  • Flexibility and adaptability, with a willingness to learn and take on new challenges.
  • Organized and detail-oriented, with a strong focus on accuracy and attention to detail.
  • Team player with excellent interpersonal skills, able to build strong relationships with colleagues and clients.
  • Accurate and reliable, with a strong work ethic and commitment to excellence.
What We Offer
  • Relocation costs covered by employer.
  • Permanent work term.
  • 40 hours per week.
  • Work Language: English.

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