Administrative Support Specialist

2 weeks ago

Langley, Canada Randstad Canada Full time

We are seeking an Administrative Assistant to support our public sector client in British Columbia. In this role, you will work full-time hours on a 6-month assignment, supporting their Fraser Valley office.

The Administrative Assistant completes administrative tasks to optimize the capacity of management and staff in support of achieving the business group's goals.

Key Responsibilities:

  • Administrative support for apprentice and trainee training programs
  • Instruction and Support
  • Timesheet entry
  • Expense claim processing
  • LOA (Living out allowance) entries
  • Service Request support (access to facilities, applications, file locations, etc.)
  • Success Factors training and course bookings
  • Additional requests from ATTC and/or Training manager to support training
  • Apprentice Scheduling
  • Aarrange study rooms for apprentices
  • Make travel arrangements that fit into BCH expense rules for field trips
  • PPE fitting and ordering
  • ATTC Documentation
  • Preparation of study materials (database, binder preparation, student guide, textbook ordering, tax exception forms for special worksite)
  • Document preparation for sub-committee reviews (term progression) - quarterly
  • Communication and coordination with manager and training team for approval signatures
  • Form submission to ATTC Program Manager
  • Archiving and storage for Upgrade forms, Exams and evaluation forms

Qualifications:

  • Must haves:
  • Relationship Management
  • Respectful and Continuous engagement
  • Teamwork
  • Clear and excellent communication skills
  • Good organization skills
  • Advanced MS Office skills (Word, Outlook, and PowerPoint) (Computer Literacy)
  • Open to learn other systems
  • Education and Skills:
  • High School graduation
  • Post-secondary education in Office Administration or any business-related discipline, an asset
  • Advanced typing skills
  • Advanced English skills for professional environment, written and spoken
  • Advanced MS Office skills (Word, Outlook, and PowerPoint)

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

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