Office Coordinator
3 weeks ago
We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Kinetix Wellness. As an Office Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a welcoming environment for our clients and staff.
Key Responsibilities- Arrange and coordinate seminars, conferences, and other events
- Record and prepare minutes of meetings, seminars, and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone calls and relay messages
- Answer electronic enquiries
- Compile data, statistics, and other information
- Order office supplies and maintain inventory
- Greet clients and direct them to contacts or service areas
- Type and proofread correspondence, forms, and other documents
- Provide exceptional customer service
- Plan, organize, direct, control, and evaluate daily operations
- Work under pressure
- Tight deadlines
- Attention to detail
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Offers mentorship, coaching, and/or networking opportunities for persons with disabilities
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
- Supports social and labour market integration of newcomers and/or refugees
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster
- Supports newcomers and/or refugees with foreign credential recognition
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching, and/or networking opportunities for youth
- Provides awareness training to employees to create a welcoming work environment for youth
- Offers mentorship, coaching, and/or networking opportunities for Veterans
- Provides awareness training to employees to create a welcoming work environment for Veterans
- Offers mentorship, coaching, and/or networking opportunities for Indigenous workers
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses, and organizations
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- Applies hiring policies that discourage age discrimination
- Provides staff with awareness training to create a welcoming work environment for mature workers
- Offers mentorship, coaching, and/or networking opportunities for mature workers
- Applies hiring policies that discourage discrimination against members of visible minorities
- Offers mentorship programs that pair members of visible minorities with experienced employees
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
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