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Operations Support Specialist, Engineering
2 months ago
Job Summary
We are seeking a highly organized and motivated Operations Support Specialist to join our Engineering team. As an Operations Support Specialist, you will provide administrative support to the Engineering and Project Services, and Health, Safety and Environment teams. Your primary responsibilities will include managing calendars, coordinating travel arrangements, completing expense submissions, and populating weekly time sheets. You will also spearhead engagement activities, prepare presentation materials, and attend meetings to record minutes and track action items.
Key Responsibilities
- Manage calendars, including scheduling appointments and meetings efficiently
- Coordinate travel arrangements (accommodation, flights, vehicles, as requested)
- Complete expense submissions through Concur
- Populate a weekly time sheet for the retroactive capitalization of hours
- Spearhead Engagement activities including associated administration, planning and executing events
- Prepare necessary presentation materials for meetings
- Attend meetings, record minutes, formalize timelines and track completion dates of identified action items
- Assist in research, analysis, and preparation of special projects and development of project meeting schedules
- Develop and maintain an efficient filing system for easy retrieval of information
- Process incoming and outgoing mail, manually or electronically
- Support Leaders to ensure the smooth flow of information and activities in a multifaceted organization
- Handle sensitive information appropriately and use good judgement in problem solving while ensuring critical timelines are met
- Liaise with stakeholders to maintain effective communication and a close working relationship with other departments within the company
- Compose, review, and follow through on internal and external communication with a commitment to accuracy and attention to detail
Requirements
We are looking for a highly motivated and organized individual with a minimum of three years' experience supporting Operations management and leadership teams. You should have a post-secondary education, such as a University Degree or College Diploma, in Project Management, Business, Office Administration, or related field. Strong technical skills, adept with Google Apps for Business, Google Office, MS Office, and previous experience supporting corporate communications, managing confidential information, and navigating in fast-paced environments with minimal supervision are essential.
What We Offer
Aurora Cannabis offers a competitive compensation package, stock options, RRSP matching, performance bonuses, benefits, and a dynamic work environment. We prioritize our employees' success and well-being, and we are committed to fostering a diverse and inclusive culture.
