Administrative Assistant II, Provincial Preschool Autism Services Position
4 weeks ago
We are seeking an Administrative Assistant to provide high-quality administrative and organizational support to the Provincial Preschool Autism Service. The successful candidate will be part of a team in the Clinical Intake & Care Coordination stream of service, which is the single point of contact for clients and families and service providers at the point of referral.
Key Responsibilities- Liaise with patients, families, staff, and stakeholders in a courteous and professional manner.
- Communicate messages and information promptly, accurately, and with follow-up, as appropriate.
- Manage time and set priorities for performance of job functions.
- Process incoming and outgoing mail.
- Support documentation, maintain office filing systems, forms, and records to ensure efficient storage and retrieval of material.
- Register patients for visits, as required.
- Support the establishment and ongoing maintenance of databases and other technology tools/applications for tracking information and transitioning from paper-based environments.
- Maintain confidentiality of all patient, family, and employee information.
- Place work orders to repair or replace equipment, as required.
- Book and coordinate events and meetings for Provincial Preschool Autism services, including room booking, equipment, and travel arrangements.
- Process invoices, as required.
- High School Diploma or GED required.
- Graduate from a recognized Secretarial or Office Administration Diploma Program required.
- Minimum six (6) months related administrative experience required, one year preferred.
- Administrative/secretarial experience in a healthcare environment preferred.
- Advanced working knowledge of Windows, Microsoft Office Products (including Outlook, PowerPoint, Excel Teams, Sharepoint), Zoom, and database programs required.
- Keyboarding skills of 60 wpm required, maximum four (4) allowable errors required.
- Highly advanced technology skills for working in a virtual environment (synchronous and asynchronous communication and ability to collaborate on a provincial scale) required.
- Knowledge of medical terminology required.
- Demonstrated excellent interpersonal and communication (verbal & written) skills required.
- Demonstrated ability to work collaboratively and consultatively with team members and partners required.
- Proven time management, organizational, and problem-solving skills required.
- Demonstrated initiative, self-motivated, and able to work independently with minimal supervision required.
- High regard for quality and attention to detail required.
- Flexible to meet workload demands required.
- Working knowledge of office equipment (e.g., phone systems, fax machine, photocopier, scanner, etc.) required.
- Experience with Meditech an asset.
- Competencies in other languages an asset; French preferred.
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Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full timeThe OpportunityProvincial Preschool Autism ServiceThe Provincial Preschool Autism Service (PPAS) is a partnership between Nova Scotia Health Authority and other organizations. The service aims to provide person and family-centred services to preschoolers across Nova Scotia who are suspected of or have a diagnosis of autism. The new and enhanced services will...
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