Project Coordinator

6 days ago

Oakville, Ontario, Canada GMP Engineering Inc. Full time

We are a specialized engineering company, GMP Engineering Inc., with international exposure and subject matter expertise in the design, fabrication, and qualification of sterile, high-purity, and potent containment process equipment and plants. We are expanding our company size and capabilities through the recruitment of talented professionals.


POSITION

You will be a member of a cross-functional engineering team in the role of Project Coordinator. For new and existing projects, the Project Coordinator will set up the internal project processes and be the primary contact point between our Engineering team and external clients, partners, and vendors.


RESPONSIBILITIES


Project Set Up

  • Set up and maintain 'Opportunities' and 'Active Projects' folders on our internal network and project management software.
  • Set up and schedule kick-off meetings, including travel requests.


Project Tracking and Documentation

  • Lead project communication and coordination to ensure all performance, schedule, compliance, and budget requirements are met.
  • Develop and maintain project documentation, such as project plans, presentations, meeting minutes, and commercial items (i.e., quotes, purchase orders, invoices, etc.).
  • Upon contract award, complete a full assessment of coordination requirements from project schedule, budget, manpower, through to skill assessment.
  • Review timesheets to ensure they match field paperwork submissions and project budgets.
  • Prepare a monthly schedule of values for invoicing purposes and work with the Senior Process Engineer on invoice review.
  • Support the Director of Process Engineering in quoting change orders.


Project Reporting

  • Prepare various reports to support the monitoring of project progress, costs, key performance indicators, etc.
  • Identify and promptly communicate potential risks to key stakeholders.


Project Close Out

  • Execute project close-out requirements, including lessons learned and client feedback forms.
  • Gather and ensure receipt and sign-off of all project deliverables. File relevant project documentation.
  • Review and reconcile actual project expenses and schedule against initial estimates.
  • Other duties assigned.


QUALIFICATIONS

  • Degree in engineering or related experience is an asset.
  • Preferably 3 plus years' experience in an engineering environment.
  • Experience in the (bio)pharmaceutical and GMP compliant industries is an asset.
  • Highly organized, heightened attention to detail, and punctual to deadlines.
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office (particularly MS Excel and MS Project).

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